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Info Source

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally .

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

General Information

Background
Responsibilities

Institutional Functions, Programs and Activities

Talent
Insight
Connection
Research Support Fund (formerly Indirect Costs Program)
Internal Services
Classes of Personal Information
Manuals

Additional Information

Reading Room

General Information

Background

The Social Sciences and Humanities Research Council (SSHRC) is the federal agency that promotes and supports postsecondary-based research and training in the humanities and social sciences. Through its programs and policies, SSHRC develops talented leaders; enables the highest levels of research excellence in Canada; and facilitates knowledge-sharing and collaboration across research disciplines, postsecondary institutions and all sectors of society.

SSHRC is an agency that reports to Parliament through the minister of Science. It was created through an act of Parliament in 1977 and mandated to:

promote and assist research and scholarship in the social sciences and humanities; and
advise the minister in respect of such matters relating to such research as the minister may refer to the council for its consideration.

SSHRC’s enabling legislation is the Social Sciences and Humanities Research Council Act.

To fulfil its mandate, SSHRC pursues activities in two core responsibilities supported by the following departmental results:

Funding social sciences and humanities research and training:

Canada’s social sciences and humanities research is internationally competitive;
Canada has a pool of highly skilled people in the social sciences and humanities;
Canada’s social sciences humanities research knowledge is used; and

Institutional support for the indirect costs of research;

Canada’s university and college research environments are strong.

Responsibilities

SSHRC-supported research in the social sciences and humanities enhances our understanding of modern social, cultural, technological, environmental, economic and wellness issues. It raises profound questions about who we are as human beings, what we need in order to thrive in complex and challenging times, and where we are headed in the new millennium.

The work that SSHRC supports encourages the deepest levels of inquiry. It spurs innovative researchers to learn from one another’s disciplines, delve into multiparty collaborations and achieve common goals for the betterment of Canadian society. Research outcomes are shared with communities, businesses and governments, who use this new knowledge to innovate and improve people’s lives. SSHRC’s website provides additional information on SSHRC's responsibilities and strategic outcomes.

SSHRC offers funding opportunities that provide support to Canadian researchers and students through grants, scholarships and fellowships, respecting the terms of the federal Policy on Transfer Payments. SSHRC is also responsible for administering the tri-agency institutional programs offered jointly with the Natural Sciences and Engineering Research Council (NSERC) and the Canadian Institutes of Health Research (CIHR). The programs provide grants to institutions in support of institutional capacity for research excellence:

Canada Research Chairs Program;
Canada First Research Excellence Fund;
Canada Excellence Research Chairs Program;
Canada 150 Research Chairs Program; and
Research Support Fund (formerly Indirect Costs Program).

Refer to the NSERC and CIHR Info Source chapters for more information relating to these agencies, and learn more about collaboration among the federal research funding organizations at www.science.gc.ca.

Institutional Functions, Programs and Activities

Talent: attraction, retention and development of students and researchers in the social sciences and humanities

The Talent program provides support to graduate students and postdoctoral fellows in the form of fellowships and to research chairs in postsecondary institutions to cover salary and research funding. This program is necessary in order to attract, retain and develop talent in the social sciences and humanities, to cultivate leaders within academia and across the public, private and not-for-profit sectors, and to build centres of world class research excellence at Canadian postsecondary institutions. The program brands Canada as a top destination for research and research training

Canada Research Chairs

This program provides support to research chairs in the form of salary and research funding to attract and retain talent in the social sciences and humanities, natural sciences and engineering, and health. National and international researchers can be chairholders. This program is necessary in order to strengthen research excellence, improve research training of highly qualified personnel, improve universities’ capacity to generate and apply new knowledge and promote the best possible use of research resources through strategic institutional planning and collaboration among institutions and between sectors. The Canada Research Chairs Program is a tri-agency initiative of SSHRC, NSERC and CIHR, and is administered by the Tri-agency Institutional Programs Secretariat, which is housed within SSHRC.

Canada Research Chairs Class of Record

Description: Includes records related to an institution’s recruitment process and nomination, submitted by postsecondary institutions, and to the assessment of research chair nominees and/or institutional plans. Records include information related to the description, development, planning, administration, evaluation and monitoring of the Canada Research Chairs Program.

Document Types: Nomination forms and procedures; annual reports on use of funds; budgets; briefings and proposals; financial administration forms; statistical reports on nomination results; annual report forms; surveys (including self-identification form).

Record Number: SSHRC CHA 001

Research Chairs Nominations and Peer Review Committee Personal Information Bank

Description: This bank describes personal information that is used in support of nominations/applications submitted by postsecondary institutions, as well as information related to the recruitment and adjudication processes and administration, evaluation and monitoring of awards for the support and development of research and for research tools and equipment. SSHRC administers the institutional research funding programs on behalf of the three federal research funding agencies—NSERC, CIHR and SSHRC. Personal information about the nominees/applicants may include: full name, year of birth, curriculum vitae, funding currently or previously held, occupation, professional affiliation and experience, research proposals, letters of reference, citizenship (Canadian, permanent resident or other), language of correspondence (English or French), career interruptions, self-identification information, funding requested and the amount awarded. It includes descriptions of programs of research, external assessors’ and peer review committee evaluations, scores, recommendations, and decisions. This bank also contains the financial documentation generated in the administration of these awards. With consent, information related to equity, diversity and inclusion may be collected from the nominees/applicants, current chairs and reviewers through a self-identification survey. Full name, contact information and preferred language of correspondence are collected from the representatives of the postsecondary institutions for communications and application purposes. Personal information is collected under the authority of section 4(1)(a) of the Social Sciences and Humanities Research Council Act, section 4(1)(a) of the Natural Sciences and Engineering Research Council Act, and section 5(a) of the Canadian Institutions of Health Research Act.

Note: This personal information bank reflects the privacy practices associated with the following research funding opportunities: Canada Research Chairs Program; Canada Excellence Research Chairs Program; Canada First Research Excellence Fund; and Canada 150 Research Chairs Program. The personal information bank was formerly referred to as Canada Research Chairs Applications and Committee Records.

Class of Individuals: Academic and independent scholars, research teams associated with the award, representatives from postsecondary institutions, and individuals from the private sector and academic and non-academic organizations who provide independent assessments.

Purpose: The personal information is collected for nomination/application purposes, merit review, award/chair selection, post-award monitoring, and program administration.

Consistent Uses: This information is used in consultation with the partner agencies as required. It is disclosed to named partner agencies for the purposes of reviewing applications, administering awards, and monitoring and evaluating the program. Personal information may be used for developing a bank of external assessors and adjudication committee members, and assisting in the selection of reviewers for specific funding opportunities. Information may be exchanged with Innovation, Science and Economic Development Canada and the Canada Foundation for Innovation for the purposes of considering funding requests for additional infrastructure support. Equity, diversity and inclusion information is used for non-administrative purposes only, in order to: ensure fulfilment of performance measure strategy objectives; prepare reports; evaluate the program; determine whether there are systemic barriers that may be impacting individuals from the four designated groups; and assess postsecondary institutional commitment to ensuring opportunities are made available to the four designated groups (women, members of visible minorities, Indigenous people, and persons with disabilities). It will not be shared with peer review committees or external evaluators, and will only be communicated at an aggregated level publicly, where numbers are sufficiently high to protect the privacy of individuals. With consent, the profiles of successful chairholders are published online. Personal information may be used for program audit and evaluation, research, statistical analysis, and aggregate reporting to senior management and the minister of Science and minister of Health’s offices.

Retention and Disposal Standards: Under development

RDA Number: Under development
Related Record Number: SSHRC CHA 002; SSHRC CHA 003; SSHRC CHA 004
TBS Registration: 004446
Bank Number: SSHRC PPU 016

Canada First Research Excellence Fund

This program helps Canadian universities, colleges and polytechnics compete with the best in the world for talent and partnership opportunities, to make breakthrough discoveries; seize emerging opportunities and strategically advance their greatest strengths on the global stage; and implement large-scale, transformational and forward-thinking institutional strategies. The program is a tri-agency initiative of SSHRC, NSERC and CIHR, and is administered by the Tri-agency Institutional Programs Secretariat.

Canada First Research Excellence Fund Class of Record

Document Types: Nomination forms and procedures; annual reports on uses of funds; budgets; briefings and proposals; financial administration forms; statistical reports on nomination results; annual report forms; surveys (including self-identification form).

Record Number: SSHRC CHA 002

Research Chairs Nominations and Peer Review Committee Personal Information Bank

Purpose: The personal information is collected for nomination/application purposes, merit review, award/chair selection, post-award monitoring, and program administration.

Consistent Uses: This information is used in consultation with the partner agencies as required. It is disclosed to named partner agencies for the purposes of reviewing applications, administering awards, and monitoring and evaluating the program. Personal information may be used for developing a bank of external assessors and adjudication committee members, and assisting in the selection of reviewers for specific funding opportunities. Information may be exchanged with Innovation, Science and Economic Development Canada and the Canada Foundation for Innovation for the purposes of considering funding requests for additional infrastructure support. Equity, diversity and inclusion information is used for non-administrative purposes only, in order to: ensure fulfilment of performance measure strategy objectives; prepare reports; evaluate the program; determine whether there are systemic barriers that may be impacting individuals from the four designated groups; and assess postsecondary institutional commitment to ensuring opportunities are made available to the four designated groups (women, members of visible minorities, Indigenous people, and persons with disabilities). It will not be shared with peer review committees or external evaluators, and will only be communicated at an aggregated level publicly, where numbers are sufficiently high to protect the privacy of individuals. With consent, the profiles of successful chairholders are published online. Personal information may be used for program audit and evaluation, research, statistical analysis, and aggregate reporting to senior management and the Minister of Science and Minister of Health’s offices.

Retention and Disposal Standards: Under development

RDA Number: Under development
Related Record Number: SSHRC CHA 001; SSHRC CHA 003; SSHRC CHA 004
TBS Registration: 004446
Bank Number: SSHRC PPU 016

Canada Excellence Research Chairs

This program supports Canadian universities in their efforts to build on Canada’s growing reputation as a global leader in research and innovation. The program awards world-renowned researchers and their teams, to establish ambitious research programs at Canadian universities. The awards are among the most prestigious and generous available globally. The program is a tri-agency initiative of SSHRC, NSERC and CIHR, and is administered by SSHRC’s Tri-agency Institutional Programs Secretariat.

Canada Excellence Research Chairs Class of Record

Document Types: Nomination forms and procedures; annual reports on usage of funds; budgets; briefings and proposals; financial administration forms; statistical reports on nomination results; annual report forms; surveys (including self-identification form).

Record Number: SSHRC CHA 003

Research Chairs Nominations and Peer Review Committee Personal Information Bank

Purpose: The personal information is collected for nomination/application purposes, merit review, award/chair selection, post-award monitoring, and program administration.

Retention and Disposal Standards: Under development

RDA Number: Under development
Related Record Number: SSHRC CHA 001; SSHRC CHA 002; SSHRC CHA 004
TBS Registration: 004446
Bank Number: SSHRC PPU 016

Canada 150 Research Chairs

This one-time program provides support to researchers who were internationally based at the time of application. Awards are in the form of salary and research funding to attract and retain talent in the social sciences and humanities, natural sciences and engineering, and health. The program was created to allow postsecondary institutions to recruit world-class talent outside of existing chairs programs, through federal funding available for the establishment of research chairs. The program is a tri-agency initiative of SSHRC, NSERC and CIHR, and is administered by the Tri-agency Institutional Programs Secretariat.

Canada 150 Research Chairs Class of Record

Record Number: SSHRC CHA 004

Research Chairs Nominations and Peer Review Committee Personal Information Bank

Purpose: The personal information is collected for nomination/application purposes, merit review, award/chair selection, post-award monitoring, and program administration.

Consistent Uses: This information is used in consultation with the partner agencies as required. It is disclosed to named partner agencies for the purposes of reviewing applications, administering awards, and monitoring and evaluating the program. Personal information may be used for developing a bank of external assessors and adjudication committee members, and assisting in the selection of reviewers for specific funding opportunities. Information may be exchanged with Innovation, Science and Economic Development Canada and the Canada Foundation for Innovation for the purposes of considering funding requests for additional infrastructure support. Equity, diversity and inclusion information is used for non-administrative purposes only, in order to: ensure fulfilment of performance measure strategy objectives; prepare reports; evaluate the program; determine whether there are systemic barriers that may be impacting individuals from the four designated groups; and, assess postsecondary institutional commitment to ensuring opportunities are made available to the four designated groups (women, members of visible minorities, Indigenous people, and persons with disabilities). It will not be shared with peer review committees or external evaluators, and will only be communicated at an aggregated level publicly, where numbers are sufficiently high to protect the privacy of individuals. With consent, the profiles of successful chairholders are published online. Personal information may be used for program audit and evaluation, research, statistical analysis, and aggregate reporting to senior management and the minister of Science and minister of Health’s offices.

Retention and Disposal Standards: Under development

RDA Number: Under development
Related Record Number: SSHRC CHA 001; SSHRC CHA 002; SSHRC CHA 003
TBS Registration: 004446
Bank Number: SSHRC PPU 016

Canada Graduate Scholarships

This program provides scholarships to Canadian master’s and doctoral students in the social sciences and humanities who demonstrate a high standard of achievement in their undergraduate and graduate studies. The program is necessary in order that graduate students develop the research skills needed to become highly qualified personnel and research leaders of the future.

Canada Graduate Scholarships Class of Record

Description: Includes records related to the administration of Canada Graduate Scholarships, which provide funding to carry out studies leading to a master’s degree or a doctoral degree. Records include information related to the description, development, planning, administration and ongoing evolution of the program.

Document Types: Application and financial administration forms, and procedures; eligibility criteria; terms and conditions of funding opportunities; business processes; proposed plans of study; reviewer and recipient templates; briefing notes and memoranda; final reports on research activities; financial administration forms; statistical and competition reports.

Record Number: SSHRC FEL 220

Grants and Awards Management Personal Information Bank

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It includes descriptions of programs of research, external assessors’ and peer review committee evaluations, scores, recommendations, and decisions. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Note: This Personal Information Bank is currently under review.

Class of Individuals: Graduate students; scholars; research teams associated with the award; individuals from the government, not-for-profit and private sectors; and members of academic and non-academic organizations.

Purpose: This information is collected to identify potential applicants of awards, to notify successful applicants of subsequent reporting requirements, to constitute a history of SSHRC’s support to individuals and organizations, to administer and monitor awards, to identify and select prospective assessors/reviewers of applications submitted to SSHRC, and to establish and maintain a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies and other government institutions: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), the award type, amount awarded, institution and department, discipline or field of research, summary of the research or research-related activity submitted by the applicant, and project title. The summary of the research or research-related activities submitted by the applicant can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament and to the Minister of Science, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2004/008
Related Record Number: SSHRC FEL 220, SSHRC VGS 220, SSHRC BPF 220, SSHRC SHF 220, SSHRC INS 010, SSHRC RES 090, SSHRC PRE 010, SSHRC KMB 010, SSHRC FEL 241, SSHRC FEL 030, SSHRC NCE 010, SSHRC CEC 010
TBS Registration: 002430
Bank Number: SSHRC PPU 055

Vanier Canada Graduate Scholarships

The Vanier Canada Graduate Scholarships program is a tri-agency program designed to attract and retain world-class doctoral students by offering them a significant financial award. This award helps students during their studies at Canadian universities. Vanier scholars demonstrate leadership skills and a high standard of scholarly achievement in the social sciences and humanities, natural sciences and engineering, and health-related fields. This program is administered by CIHR on behalf of CIHR, NSERC and SSHRC.

Vanier Canada Graduate Scholarships Class of Record

Description: Includes records related to the administration of Vanier Canada Graduate Scholarships, which provide funding to doctoral students in Canada and abroad. Records include information related to the description, development, planning, administration and ongoing evolution of the program.

Document Types: Applications forms and procedures; eligibility criteria; terms and conditions of funding opportunities; business processes; proposed plans of study; reviewer and recipient templates; briefing notes and memoranda; final reports on research activities; financial administration forms; statistical and competition reports.

Record Number: SSHRC VGS 220

Grants and Awards Management Personal Information Bank

Note: This Personal Information Bank is currently under review.

Purpose: This information is collected to identify potential applicants of awards;, to notify successful applicants of subsequent reporting requirements; to constitute a history of SSHRC’s support to individuals and organizations; to administer and monitor awards; to identify and select prospective assessors/reviewers of applications submitted to SSHRC; and to establish and maintain a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies and government institutions: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), the award type, amount awarded, institution and department, discipline or field of research, summary of the research or research-related activity submitted by the applicant, and project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament and to the Minister of Science, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

Banting Postdoctoral Fellowships

This program provides fellowships to top-tier postdoctoral researchers in the social sciences and humanities from Canada and around the world, enabling them to pursue research opportunities at Canadian postsecondary institutions. A limited number of fellowships are also awarded to top-ranking individuals who have completed a PhD in Canada to pursue research opportunities at foreign institutions.

Banting Postdoctoral Fellowships Class of Record

Description: Includes records related to the administration of Banting Postdoctoral Fellowships, which provide funding to top-tier postdoctoral researchers in Canada and abroad. Records include information related to the description, development, planning, administration and ongoing evolution of the program.

Document Types: Application forms and procedures; eligibility criteria; terms and conditions of funding opportunities; business processes; proposed plans of study; reviewer and recipient templates; briefing notes and memoranda; final reports on research activities; financial administration forms; statistical and competition reports.

Record Number: SSHRC BPF 220

Grants and Awards Management Personal Information Bank

Note: This Personal Information Bank is currently under review.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies and government institutions: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), the award type, amount awarded, institution and department, discipline or field of research, summary of the research or research-related activity submitted by the applicant, and project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament and to the minister of Science, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

SSHRC Doctoral and Postdoctoral Fellowships

This program provides fellowships to doctoral students and postdoctoral researchers with a demonstrated record of achievement in their studies and research skills. This program is necessary to support the training of highly qualified personnel, develop and retain the best and most promising research talent in the social sciences and humanities, and expand the research qualifications of emerging scholars of the highest potential at an important time in their research careers.

SSHRC Doctoral Fellowships and SSHRC Postdoctoral Fellowships Class of Record

Description: Includes records related to the administration of SSHRC Doctoral Fellowships and SSHRC Postdoctoral Fellowships, which provide funding to doctoral students and postdoctoral researchers with a demonstrated record of achievement in their studies and research. Records include information related to the description, development, planning, administration and ongoing evolution of the program.

Record Number: SSHRC SHF 220

Grants and Awards Management Personal Information Bank

Note: This Personal Information Bank is currently under review.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies and government institutions: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), the award type, amount awarded, institution and department, discipline or field of research, summary of the research or research-related activity submitted by the applicant, and project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament and to the Minister of Science, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

Insight: new knowledge in the social sciences and humanities

The Insight program provides grants to support research in the social sciences and humanities conducted by scholars and researchers working as individuals, in teams, and in formal partnerships among the academic, public, private and/or not-for-profit sectors and to support the building of institutional research capacity. This program is necessary to build knowledge and understanding about people, societies and the world, as well as to inform the search for solutions to societal challenges. The objectives of the program are to build knowledge and understanding from disciplinary, interdisciplinary and/or cross-sector perspectives; support new approaches to research on complex and important topics; provide a high-quality research training experience for students; mobilize research knowledge to and from academic and non-academic audiences; and build institutional research capacity. Research supported by the program has the potential to lead to intellectual, cultural, social and economic influence, benefit and impact, as well as to increased institutional research capacity. International research initiatives that offer outstanding opportunities to advance Canadian research are encouraged. Partnerships can include both Canadian and international partners.

Individual, Team and Partnership Research Grants

This program provides grants to support research in the social sciences and humanities conducted by scholars and researchers working as individuals, in teams, and in formal partnerships, including international initiatives. This program is necessary to build knowledge and understanding and develop new research questions from disciplinary, interdisciplinary and/or cross-sector perspectives. It supports initial-stage research, experimentation with new methods, theoretical approaches and/or ideas, research on complex and important topics, including those that transcend the capacity of any one scholar or institution, and ongoing collaboration and mutual learning. The program leverages external funding through collaborative partnerships.

Research Funding Opportunities Class of Record

Description: Includes records related to the administration of current and completed programs supporting investigator-chosen research conducted by individuals and small teams. Current opportunities include: Access to Research Data Centres, Automotive Partnership Canada, College and Community Innovation Program, Digging into Data Challenge, Kanishka Project, Insight Grants, Insight Development Grants, Partnership Development Grants, Partnership Grants, Partnership Grants (International Partnerships for Sustainable Societies), and Sport Participation Research Initiative. Opportunities recently concluded include: Aboriginal Research Grants, Canadian Initiative on Social Statistics, Community-University Research Alliances, Major Collaborative Research Initiatives, Research-Creation in Fine Arts, and Standard Research Grants. Records include information on the description, development, planning, administration and ongoing evolution of the program.

Document Types: Application forms and procedures; eligibility criteria; terms and conditions of funding opportunities; business processes; project proposals; training plans; reviewer and recipient templates; evaluation reports; final research reports or achievement reports (as applicable), reports on the use of grant funds; financial administration forms; briefing notes and memoranda; project charters.

Record Number: SSHRC INS 010

Grants and Awards Management Personal Information Bank

Note: This Personal Information Bank is currently under review.

Purpose: This information is collected to identify potential applicants of awards, to notify successful applicants of subsequent reporting requirements, to constitute a history of SSHRC’s support to individuals and organizations, to administer and monitor awards; to identify and select prospective assessors/reviewers of applications submitted to SSHRC, and to establish and maintain a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies and government institutions: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), the award type, amount awarded, institution and department, discipline or field of research, summary of the research or research-related activity submitted by the applicant, and project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament and to the Minister of Science, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

Institutional Research Capacity Grants

This program provides grants to Canadian postsecondary institutions for the development of research capacity in the social sciences and humanities. This program is intended to increase research excellence and strengthen research capacity by covering expenses that include the start-up costs of research centres, support for visiting scholars (travel and stipend), help for emerging scholars to become competitive in national-level grants competition and support for national and international dissemination and collaboration.

Institutional Research Capacity Funding Opportunities Class of Record

Description: Includes records related to the administration of a program to help Canadian universities develop their research capacity. Current opportunities include: Aid to Small Universities, College and Community Innovation, Industrial Research Chairs for Colleges, and SSHRC Institutional Grants. Records relate to the description, development, planning, administration and ongoing evolution of the program.

Document Types: Application procedures and eligibility criteria; terms and conditions of funding opportunities; business processes; project plans; budgets; reports on the use of grant funds; briefing notes and memoranda; financial administration forms; statistical and competition reports.

Record Number: SSHRC RES 090

Grants and Awards Management Personal Information Bank

Note: This Personal Information Bank is currently under review.

Class of Individuals: Graduate students; scholars; individuals from the government, not-for-profit and private sectors; and members of academic and non-academic organizations.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies and government institutions: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), the award type, amount awarded, institution and department, discipline or field of research, summary of the research or research-related activity submitted by the applicant, and project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament and to the minister of Science, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

Connection: mobilization of social sciences and humanities knowledge

The Connection program provides funding (grants and operational) to support the multidirectional flow, exchange and co-creation of knowledge in the social sciences and humanities among researchers and diverse groups of policy-makers, business leaders, community groups, educators and the media working as individuals, in teams, in formal partnerships and in networks. This program is necessary to help stimulate leading-edge, internationally competitive research in areas critical to Canada, build multisectoral partnerships, and accelerate the use of multidisciplinary research results by organizations that can harness them for Canadian economic and social development. The program increases the availability and use of social sciences and humanities research knowledge among academic and non-academic audiences; supports the building of reciprocal relationships, networks and tools designed to facilitate scholarly work; and makes such networks and tools more accessible to non-academic audiences. The funding opportunities offered in this program are intended to complement activities funded through the Talent and Insight programs.

Individual, Team and Partnerships Knowledge Mobilization Grants

This program provides grants to support the knowledge mobilization activities of scholars and researchers working as individuals, in teams, and in formal partnerships with the academic, public, private and/or not-for-profit sectors. This program is necessary to build links between the social sciences and humanities research community and potential users of research to maximize the impact of research beyond academia, and allow for fruitful exchanges and the multidirectional flow of knowledge, foster an entrepreneurial spirit. Funding opportunities support the dissemination of research results via publications of various types such as scholarly journals and books; the organization of events for researchers to meet, discuss, compare and plan research activities; and the co-creation, synthesis and application of research knowledge. The program leverages external funding through collaborative knowledge partnerships.

Aid to Scholarly Publications Class of Record

Description: Information on the administration, by the Federation for the Humanities and Social Sciences, of a program providing partial assistance to publishers for the publication of works of advanced scholarship. The information consists of briefing materials on policies, procedures and activities relating to the administration of the program.

Document Types: Memoranda and briefing notes.

Record Number: SSHRC IDR 145

Aid to Scholarly Journals Class of Record

Description: Information on the administration of a program that provides grants that help defray production and administration costs of open-access, peer-reviewed journals published online and made available without charge. Specifically, the information consists of descriptions of journal content and audience; organizational structures and plans of scholarly journals; subscription information; budgets; reports on the use of granted funds; feedback from review committees on proposals; competition results; briefings and proposals pertaining to the development, administration and ongoing evolution of the program; and information for the public on program descriptions, eligibility criteria and application procedures.

Document Types: Applications; final research reports; briefing notes; memoranda; application data entered into SSHRC’s Awards Management Information System; competition results; statistical reports.

Record Number: SSHRC IDR 125

Funding Opportunities for Knowledge Mobilization Class of Record

Description: Information on the administration of current and completed programs designed to strengthen connections among researchers, and between researchers and research users, nationally and internationally. Specifically, the information focuses on descriptions of proposed activities and their participants; proposed budgets; plans for student involvement; the use of granted funds; competition results; briefings and proposals pertaining to the development, administration and ongoing evolution of the program; and information for the public on the descriptions of opportunities, eligibility criteria and application procedures. Current and recently concluded opportunities include: Connection Grants, Public Outreach Grants, Strategic Knowledge Clusters, Partnership Grants, Partnership Development Grants, and Presidential Fund for Innovation and Development.

Document Types: Knowledge mobilization strategic framework; knowledge mobilization experts inventory; application procedures and eligibility criteria; terms and conditions of funding opportunities; business processes; concept papers; action plans; presentations; background papers; notes of meetings; administrative documents related to special events; applications; final research reports; briefing notes; memoranda; financial administration forms.

Record Number: SSHRC KMB 010

Grants and Awards Management Personal Information Bank

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It includes descriptions of programs of research, external assessors’ and merit review committee evaluations, scores, recommendations, and decisions. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Note: This Personal Information Bank is currently under review.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies and government institutions: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), the award type, amount awarded, institution and department, discipline or field of research, summary of the research or research-related activity submitted by the applicant, and project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament and to the Minister of Science, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

Grants and Awards Management Personal Information Bank

Knowledge Mobilization Class of Record

Description: Information on the operation and activities of recently concluded programs related to knowledge mobilization, which funded activities designed to strengthen connections among researchers and between researchers and research users, nationally and internationally.

Document Types: Knowledge mobilization strategic framework; knowledge mobilization experts inventory; concept papers; action plans; presentations; background papers; notes of meetings; administrative documents related to special events; applications; final research reports; briefing notes; memoranda; financial administration forms.

Record Number: SSHRC KMB 001

Impact Awards and Other Prizes

This program provides support to social sciences and humanities researchers, graduate students, postdoctoral fellows and institutions in the form of awards/supplements and operations and maintenance funds. This program is necessary to develop and sustain a research-based knowledge culture in the social sciences and humanities by honouring and bringing recognition to researchers, graduate students and postdoctoral fellows whose originality and outstanding contribution to research have enriched Canadian society, by supporting brokering activities aimed at building capacity in other sectors to engage in social sciences and humanities research activities, and by promoting the use of research knowledge to the benefit of Canadian society.

Impact Awards Class of Record

Description: Information on SSHRC’s role in the administration of Impact Awards to recognize achievements in research and scholarship in the social sciences and humanities. The information consists primarily of: information for the public on award descriptions, eligibility criteria, application and/or nomination procedures and selection processes; selection committee administration; briefings and memoranda pertaining to the development, administration and ongoing evolution of the suite of awards.

Document Types: Nomination and/or application forms; briefing notes; memoranda; final reports. application procedures and eligibility criteria; terms and conditions of funding opportunities; business processes; financial administration forms.

Record Number: SSHRC FEL 030

Grants and Awards Management Personal Information Bank

Note: This Personal Information Bank is currently under review.

Purpose: This information is collected to identify potential applicants of awards, to notify successful applicants of subsequent reporting requirements, and to constitute a history of SSHRC’s support to individuals and organizations, and to administer and monitor awards; to identify and select prospective assessors/reviewers of applications submitted to SSHRC, and to establish and maintain s a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies and government institutions: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), the award type, amount awarded, institution and department, discipline or field of research, summary of the research or research-related activity submitted by the applicant, and project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament and to the minister of Science, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

Other Prizes Class of Record

Description: Includes records. not captured by other classes of record descriptions, related to the administration of SSHRC fellowships, summer programs, awards and internship programs. The information consists primarily of descriptions of proposed plans of study; briefings and proposals pertaining to the development and ongoing evolution of the program; information on the selection process for these opportunities; and information for the public on program descriptions and eligibility criteria.

Document Types: Briefing notes and memoranda; application/nomination procedures and eligibility criteria; terms and conditions of funding opportunities; business processes; financial administration forms; selection process results; statistical reports.

Record Number: SSHRC FEL 241

Grants and Awards Management Personal Information Bank

Note: This Personal Information Bank is currently under review.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies and government institutions: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), the award type, amount awarded, institution and department, discipline or field of research, summary of the research or research-related activity submitted by the applicant, and project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament and to the minister of Science, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

Connection Class of Record

Description: Information on the operations of a program that awards funds to support the annual Congress of the Federation for the Humanities and Social Sciences.

Document Types: Briefing notes; memoranda; financial administration forms.

Record Number: SSHRC CON 010

Centres of Excellence for Commercialization and Research

The Centres of Excellence for Commercialization and Research program bridges the challenging gap between innovation and commercialization. The program matches clusters of research expertise with the business community to share the knowledge and resources that bring innovations to the market faster. Centres advance research and facilitate commercialization within four priority areas: the environment; natural resources and energy; health and life sciences; and information and communications technologies. This program is administered by NSERC on behalf of CIHR, SSHRC and NSERC.

Centres of Excellence for Commercialization and Research Class of Record

Information on SSHRC’s participation in the administration of the Centres of Excellence for Commercialization and Research. The information focuses on descriptions of proposed network activities; network participants and partners; proposed budgets; the use of awarded funds; competition results; the monitoring and support of funded networks; and briefings and memoranda pertaining to the development, administration and ongoing evolution of the program.

Document Types: Financial and narrative reports; briefing notes; memoranda; financial administration forms; competition results; statistical reports.

Record Number: SSHRC CEC 010

Grants and Awards Management Personal Information Bank

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It includes descriptions of programs of research, external assessors’ and merit review committee evaluations, scores, recommendations, and decisions. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Note: This Personal Information Bank is currently under review.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies and government institutions: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), the award type, amount awarded, institution and department, discipline or field of research, summary of the research or research-related activity submitted by the applicant, and project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament and to the minister of Science, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2004/008
Related Record Number: SSHRC FEL 220, SSHRC VGS 220, SSHRC BPF 220, SSHRC SHF 220, SSHRC INS 010, SSHRC RES 090, SSHRC PRE 010, SSHRC KMB 010, SSHRC FEL 241, SSHRC FEL 030, SSHRC NCE 010
TBS Registration: 002430
Bank Number: SSHRC PPU 055

Networks of Centres of Excellence

This program supports large-scale, academically led research networks that harness the creativity and inventiveness of Canadian health, natural and social scientists, and engineers. Partners from industry, government and not-for-profit organizations contribute additional expertise and bring cash and in-kind support. This program is a tri-agency program administered by NSERC on behalf of CIHR, SSHRC and NSERC.

Networks of Centres of Excellence Class of Record

Description: Information on SSHRC’s participation in the administration of the Networks of Centres of Excellence program and the Business-led Networks of Centres of Excellence. The information focuses on descriptions of proposed network activities; network participants and partners; proposed budgets; the use of awarded funds; competition results; the monitoring and support of funded networks; and briefings and memoranda pertaining to the development, administration and ongoing evolution of the program.

Document Types: Financial and narrative reports; briefing notes; memoranda; financial administration forms; competition results; statistical reports.

Record Number: SSHRC NCE 010

Grants and Awards Management Personal Information Bank

Note: This Personal Information Bank is currently under review.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies and government institutions: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), the award type, amount awarded, institution and department, discipline or field of research, summary of the research or research-related activity submitted by the applicant, and project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament and to the minister of Science, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

Research Support Fund (formerly Indirect Costs Program)

The Research Support Fund (formerly Indirect Costs Program) provides support to postsecondary institutions in the form of grants in the social sciences and humanities, natural sciences and engineering, and health. This program builds institutional capacity by offsetting the central and departmental administrative costs, attributable to specific research projects, that institutions incur in supporting research.

Research Support Fund Class of Record

Description: Information on the submission of annual requests by eligible institutions for an indirect costs grant. The grant covers costs that underpin an institution’s research activities, but that are not attributable to a single research project. These include the costs associated with maintaining research space, running libraries, maintaining an information technology infrastructure, administering research, meeting regulatory requirements, and managing intellectual property and knowledge transfer.

Document Types: Treasury Board submissions; lists of eligible institutions; schedule of payments; request forms; outcomes report forms; statement of account forms; reports to the Minister; financial reporting and monitoring procedures; minutes of meetings.

Record Number: SSHRC ICP 010

Internal Services

Internal services constitute groups of related activities and resources administered to support the needs of programs and other corporate obligations of an organization. These groups are: management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization, and not those provided specifically to a program.

Acquisition Services

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Procurement and Contracting Class of Record

Professional Services Contracts Personal Information Bank

Communications Services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Communications Class of Record

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Financial Management Class of Record

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Awards (Pride and Recognition) Class of Record

Recognition Program Personal Information Bank

Classification of Positions Class of Record

Staffing Personal Information Bank

Compensation and Benefits Class of Record

Employment Equity and Diversity Class of Record

Employment Equity and Diversity Personal Information Bank

Hospitality Class of Record

Hospitality Personal Information Bank

Human Resources Planning Class of Record

Human Resources Planning Personal Information Bank

Labour Relations Class of Record

Occupational Health and Safety Class of Record

Official Languages Class of Record

Official Languages Personal Information Bank

Performance Management Reviews Class of Record

Recruitment and Staffing Class of Record

Relocation Class of Record

Relocation Personal Information Bank

Training and Development Class of Record

Training and Development Personal Information Bank

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision-making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Access to Information and Privacy Class of Record

Access to Information Act and Privacy Act Requests Personal Information Bank

Information Management Class of Record

Library Services Personal Information Bank

Information Technology Services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Information Technology Class of Record

Electronic Network Monitoring Personal Information Bank

Legal Services Class of Record

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Legal Services Class of Record

Management and Oversight Services

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

Cooperation and Liaison Class of Record

Executive Services Class of Record

Executive Correspondence Personal Information Bank

Internal Audit and Evaluation Class of Record

Planning and Reporting Class of Record

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Materiel Management Class of Record

Vehicle, Ship, Boat and Aircraft Accidents Personal Information Bank

Real Property Services

Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Real Property Management Class of Record

Travel and Other Administrative Services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Administrative Services Class of Record

Parking Personal Information Bank

Boards, Committees and Council Class of Record

Business Continuity Planning Class of Record

Business Continuity Planning Personal Information Bank

Business Continuity Planning Personal Information Bank

Disclosure to Investigative Bodies Personal Information Bank

Secretariat on Responsible Conduct of Research, Interagency Advisory Panel on Research Ethics, and the Interagency Advisory Panel on Responsible Conduct of Research Class of Record

Description: Records pertaining to SSHRC’s role in the administration and operations of the Interagency Advisory Panel on Research Ethics, the Interagency Advisory Panel on Responsible Conduct of Research and the Secretariat on Responsible Conduct of Research (formerly the Secretariat on Research Ethics), which include records related to allegations filed under the Tri-Agency Framework: Responsible Conduct of Research and involving research funded by SSHRC. Records also include applications for funding submitted by postsecondary institutions and not-for-profit organizations carrying out research and outreach activities pertaining to research involving human participants.

Document Types: Correspondence, institutional reports, applications; final research reports; briefing notes; memoranda; policy reports; training materials; data from applications and financial administration forms entered into SSHRC’s Awards Management Information System.

Record Number: SSHRC PRE 010

Compliance—Research and Scholarship Personal Information Bank

Description: This bank covers the correspondence and reports collected and generated in the course of monitoring compliance with the former Tri-Council Policy Statement: Integrity in Research and Scholarship and the current Tri-Agency Framework: Responsible Conduct of Research. Personal information may include: name, contact information, employment history of individual, reports on allegations of non-compliance, requests from SSHRC to research institutions to explore allegations, summaries of institutional findings, recommendations and opinions and details on recourse measures taken.

Class of Individuals: Individuals who make allegations of misconduct, who are the object of allegations or who are officials in the academic community involved in investigating allegations.

Purpose: This information is collected to monitor the compliance of research institutions and individual researchers with the Tri-Council Policy Statement on Integrity in Research and Scholarship and the Tri-Agency Framework: Responsible Conduct of Research.

Consistent Uses: This information is used for the purpose for which it was collected.

Retention and Disposal Standards: This information is retained for five years.

RDA Number: 2004/008
Related Record Number: SSHRC PRE 010
TBS Registration: 003994
Bank Number: SSHRC PPU 082

Grants and Awards Management Personal Information Bank

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It includes descriptions of programs of research, external assessors’ and merit review committee evaluations, scores, recommendations, and decisions. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Note: This Personal Information Bank is currently under review.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies and government institutions: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), the award type, amount awarded, institution and department, discipline or field of research, summary of the research or research-related activity submitted by the applicant, and project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament and to the Minister of Science, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2004/008
Related Record Number: SSHRC FEL 220, SSHRC VGS 220, SSHRC BPF 220, SSHRC SHF 220, SSHRC INS 010, SSHRC RES 090, SSHRC PRE 010, SSHRC KMB 010, SSHRC FEL 241, SSHRC FEL 030, SSHRC NCE 010
TBS Registration: 002430
Bank Number: SSHRC PPU 055

Proactive Disclosure Class of Record

Security Class of Record

Travel Class of Record

Travel Personal Information Bank

Classes of Personal Information

Administration Files

The general administrative and correspondence files of SSHRC contain a certain amount of personal information not arranged or retrievable by personal identifiers. Such personal information includes suggestions and opinions from the general public, which form part of a specific subject file. This form of personal information is normally retrievable only if specifics of name, date of communication and subject are provided. The retention periods for this class of personal information are controlled by the retention schedules of the files in which they are stored.

Reports and Surveys

For purposes of program planning and evaluation, SSHRC requires a variety of reports concerning aspects of social sciences and humanities research in Canada. The reports themselves, published or unpublished, do not contain personal information about individuals. In the process of preparing such reports, personal information is necessarily obtained. This information may include current academic position, professional qualifications of individuals, nature of research being undertaken by individuals, and present and past funding of an individual’s research. This is not arranged or retrievable by personal identifiers. This form of personal information is normally retrievable only if specifics are provided concerning the study or report involved. The retention periods for this class of personal information are controlled by the retention schedules of the files in which they are stored.

Manuals

Additional Information

The Government of Canada encourages the release of information informally through requests outside of the ATIP Process. You may wish to consult SSHRC’s completed Access to Information (ATI) summaries. Informal requests may be submitted to the attention of SSHRC’s ATIP Coordinator.

To submit a formal request for access to records pursuant to either the Access to Information Act or the Privacy Act, please contact the ATIP Office. Further information on formal request procedures at SSHRC may be found here.

For general information about SSHRC’s programs and activities, please contact:

General Inquiries:

Toll free: 1-855-275-2861
Social Sciences and Humanities Research Council
350 Albert Street
P.O. Box 1610
Ottawa, ON K1P 6G4
Canada

Reading Room

In accordance with the Access to Information Act and Privacy Act, you may wish to review material in person. An area on the premises of SSHRC has been designated as a public reading room should an applicant wish to review materials on site. The address is:

350 Albert Street, Ottawa, ON

Additional information regarding the ATIP process at SSHRC is found here.

Info Source

Table of Contents

General Information

Background

Responsibilities

Institutional Functions, Programs and Activities

Talent: attraction, retention and development of students and researchers in the social sciences and humanities

Canada Research Chairs

Canada First Research Excellence Fund

Canada Excellence Research Chairs

Canada 150 Research Chairs

Canada Graduate Scholarships

Canada Graduate Scholarships Class of Record

Vanier Canada Graduate Scholarships

Banting Postdoctoral Fellowships

SSHRC Doctoral and Postdoctoral Fellowships

SSHRC Doctoral Fellowships and SSHRC Postdoctoral Fellowships Class of Record

Insight: new knowledge in the social sciences and humanities

Individual, Team and Partnership Research Grants

Institutional Research Capacity Grants

Connection: mobilization of social sciences and humanities knowledge

Individual, Team and Partnerships Knowledge Mobilization Grants

Impact Awards and Other Prizes

Centres of Excellence for Commercialization and Research

Networks of Centres of Excellence

Research Support Fund (formerly Indirect Costs Program)

Internal Services

Acquisition Services

Communications Services

Financial Management Services

Human Resources Management Services

Information Management Services

Information Technology Services

Management and Oversight Services

Materiel Services

Real Property Services

Travel and Other Administrative Services

Classes of Personal Information

Manuals

Additional Information

General Inquiries:

Reading Room