SSHRC Institutional Grants
Applicant Instructions

NewSIG application is online this year

The institutional representative—research grants officer (RGO) or equivalent—must complete the SSHRC Institutional Grant (SIG) application form on the Convergence Portal and upload all necessary supporting documents.

Note that if you do not yet have RGO access for your institution, you will need to contact to request that you be granted such access. Since this process can take a few days, we strongly recommend that all new Convergence Portal users begin the application process early.

Before filling out the application form, read the SIG funding opportunity description to ensure that your institution meets all requirements. In addition, we recommend that you read this entire document before starting your application.

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If you are having problems with the online application, contact the Online Services Helpdesk by email at or by phone at 613-995-4273.

Application process

Creating an account and application on the Convergence Portal

Creating an account

If you are a new user, you need to create a Convergence Portal account and receive research grants officer (RGO) status from SSHRC before you can access the SSHRC Institutional Grants (SIG) application form:

Creating an application

Note: The portal saves your work so that you can log out before completing and submitting your application. When you log back in, go to the “Institutional applications” tab and your draft application should be listed there.

Accommodations and accessibility

If you need help completing online application forms due to circumstances arising from a disability, contact your institution (scholarship liaison officer, research grant office or other applicant support office) as early in the application process as possible to investigate available supports. If your institution cannot provide help, or needs SSHRC to collaborate on a solution, contact SSHRC at You can also contact SSHRC if you have questions or are seeking specific adaptation arrangements. You do not need to share your medical or sensitive personal information, and, to protect your privacy, should avoid doing so.

Frequently requested accommodations include, but are not limited to:

Instructions for completing the data input table for full-time teaching staff (mandatory)

These instructions are also available on the first tab of the Excel template for the data input table.

Application format

The application attachment must be saved as a PDF file before it can be uploaded with your application.

Postsecondary institutions—Complete “Staff-main” tab

Indicate the number of full-time teaching staff, broken down by department, whose disciplines fall within the humanities and social sciences as of September 2021. Table 1 lists the disciplines eligible under SSHRC’s mandate.

Full-time teaching staff includes all academic staff within faculties who are teachers and/or senior academic staff (e.g., deans, chairpersons, directors), full-time research staff who have an academic rank and a salary scale similar to teaching staff, and staff appointed for a minimum of 12 months who are teaching a full load.

Do not include the following:

Feel free to add rows to the list of full-time teaching staff if you need more space than what has been provided.

Affiliated or federated institutions—Complete “Staff-affiliated” tab

Note: A parent institution can apply for funds for an affiliated or federated institution only if that institution is not eligible to apply directly to the SIG funding opportunity.

To be eligible to apply directly to the SIG funding opportunity, affiliated or federated institutions must:

Indicate the name of the federated/affiliated institution as well as that of the parent institution.

Indicate the number of full-time teaching staff, broken down by department, according to the same instructions as above.

If you need to enter information for more than one federated/affiliated institution, create a new tab in the Excel file as follows:

Table 1

Disciplines eligible under SSHRC’s mandate



Archival science

Classics, classical and dead languages

Communications and media studies





Fine arts




Industrial relations

Interdisciplinary studies


Library and information science


Literature and modern languages

Management, business and administrative studies

Mediaeval studies


Political science


Religious studies

Social work


Urban and regional studies and environmental studies

Women’s studies

Completing the institutional plan for the use, distribution and governance of funds (mandatory)

Maximum three pages

Application format

The application attachment must be saved as a PDF file before it can be uploaded with your application. Ensure that the document matches these specifications:

Application content

Explain any acronyms and abbreviations used.

  1. Institutional plan for the use of SIG funds

    Describe the institution’s plan to use the SIG funds to award SSHRC Explore and Exchange grants that will develop, maintain and/or enhance research in the social sciences and humanities.

    Outline the activities that will be undertaken and state how the initiatives pursued will meet the SIG objectives. In addition, describe how they will influence or otherwise have an impact on the social sciences and humanities and/or broader community.

    Note: Institutions eligible to receive a supplement must provide a separate plan for its use only if the funds are to be used for capacity-building projects that exceed $7,000 each. The separate plan for the supplement can be included as a subsection of the “Institutional plan for the use of SIG funds.”

  2. Governance structure

    Using an organizational chart, outline the governance structure in relation to the administration and stewardship of SIG funds. Staff responsibility should be clearly identified.

  3. Method of distribution of funds within the institution

    Describe how SIG funds are distributed at the institution (e.g., centrally, by faculty, by department) and why these distribution methods were chosen. Explain how decisions are made regarding the distribution of funds and how the institution monitors the grants and collects data on the research outputs resulting from the grant.

  4. Merit review processes

    Describe the institution’s internal application processes and eligibility criteria. Provide details on the merit review process in place at the institution used to award SIG funding and how it is managed. Include information on the number of competitions held per year, how selection committees are structured, how members are chosen and how membership is renewed. Explain how the institution monitors the rigour and fairness of the processes.

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