Knowledge Synthesis Grant: Evolving Narratives of Cultures and Histories
Co-applicants with SSHRC CV instructions

On this page

• Introduction
• Attaching a document
• Application summary
• Research contributions and relevant experience (mandatory)
• Career interruptions and special circumstances (optional)

Introduction

You have been invited to participate in a Knowledge Synthesis Grant: Evolving Narratives of Cultures and Histories application as a co-applicant with a SSHRC CV.

You are encouraged to consult the instructions while you are completing your form by clicking “Instructions” at any time within a screen to access instructions for the screen you are completing.

Accepting your invitation

When you accept this invitation, the system will attach a copy of your verified CV to the form. To modify the CV attached to the Accept Invitation form:

• click on your name under Curriculum Vitae;
• make the necessary changes;
• verify and correct the data until the Verification Report indicates successful verification;
• click on “Refresh CV” for the particular form.

SSHRC CV

For co-applicants with a SSHRC CV:

• co-applicants affiliated with a postsecondary institution must submit a full SSHRC CV.
• co-applicants from a non-academic organization have the option of attaching a full SSHRC CV or completing only the following mandatory fields:
  • Identification module—Correspondence language
  • Identification module—Permanent postal code
  • Current Position module—Organization, department, start date
  • Current Position module—Address
  • Current Position module—Primary phone number
  • Research Expertise module—Keywords
  • Research Expertise module—Discipline #1

Once this form is complete, return to your Portfolio page and verify and correct the data until the Verification Report indicates successful verification. A PDF copy of your CV, Research contributions and relevant experience, and Career interruptions and special circumstances attachments (if applicable) will be attached to the applicant’s / project director’s application form. The status on the Portfolio will change from “In Progress” to “Verified.” At this stage, your CV is now part of the full application. You can preview the form and CV and print them in PDF format by clicking “Preview.”

When the applicant / project director electronically submits their application form to the institution’s research administrator, the status on your Portfolio for that Accept Invitation form will change to “Submitted.”

Removal from the application

The applicant / project director may remove you from the list of participants at any time, at which point the invitation will disappear from your Portfolio and SSHRC’s database, and you will receive a system-generated email.

If you decide not to participate in an application, click “Delete.” The system will remove the invitation from your Portfolio and from SSHRC’s database. It will generate an email notifying the applicant / project director that you have deleted the invitation.

Attaching a document

Accepting your invitation to participate will require you to attach a PDF file. You must follow the specified requirements for margins and font size or your “Accept Invitation” form will not be verified, and the entire application will be incomplete. An error message will appear if the file you are trying to attach does not meet the required specifications for page length and file size. After you have attached the electronic file, click “View attached file” to ensure you have the proper file and it is not corrupted.

Application summary

The information provided by the applicant / project director in the Identification module of their application form is automatically included here. The fields are not editable; they are read-only.

Research contributions and relevant experience (mandatory)

Maximum five pages

Attach a PDF copy of your Research Contributions and Relevant Experience. You have a maximum of five pages to address the sections below, as applicable. Research contributions content must address the Capability evaluation criteria listed in the funding opportunity description. You may choose to devote more space to certain sections depending on the nature of your past contributions and experience (for example, co-applicants from non-academic sectors may choose to have a larger Relevant experience section). The attachment should be presented in this order, as applicable:

1. Research contributions over the last six years
2. Other research contributions
3. Most significant career research contributions
4. Contributions to training
5. Relevant experience

1. Research contributions over the last six years

Outline your research contributions within six years of the application deadline date. Candidates claiming career interruptions (see Career interruptions and special circumstances section) may include publications drawn from their most recent periods of research activity to a total of six years.

Provide details, as appropriate, about the contributions you listed, as follows:

• in the left margin, identify with an asterisk (*) research contributions that resulted from previous SSHRC support;
• specify your role in co-authored publications;
• for published contributions, provide complete bibliographic notices (including co-authors, title, publisher, journal, volume, date of publication, number of pages) as they appear in the original publication;
• for publications in languages other than French or English, provide a translation of the title and the name of the publication;
• for recent graduates, list theses.

Group your contributions by category in the following order, as applicable, listing your most recent contributions first.

Refereed contributions

Examples include books (where applicable, subdivide by single-authored, co-authored and edited works), monographs, book chapters, articles in scholarly refereed journals and conference proceedings.

Be aware that a “refereed work” involves its assessment:

• in its entirety—not merely an abstract or extract;
• before publication; and
• by independent (at arm’s length from the author), anonymous, qualified experts.

Other refereed contributions

Examples include papers presented at scholarly meetings or conferences and articles in professional or trade journals.

Non-refereed contributions

Examples include book reviews, published reviews of work, research reports, policy papers and public lectures.

Forthcoming contributions

Indicate one of the following statuses: “submitted,” “revised and submitted,” “accepted” or “in press.” Provide the name of the journal or book publisher and the number of pages. Contributions not yet submitted should not be listed.

Creative outputs

Examples of creative outputs may include exhibitions, performances, publications, presentations, and film, video and audio recordings. List your most recent and significant achievements grouped by category.

Creative outputs will be evaluated according to established disciplinary standards as well as creative and/or artistic merit.

If applicable, you may include a website link. SSHRC cannot guarantee links will be accessed.

2. Other research contributions

Describe any other contributions to research and the advancement of knowledge within the last six years, including your research contributions to non-academic audiences (e.g., public, policy-makers, private sector and not-for-profit organizations).

3. Most significant career research contributions

List and rank up to five of your most significant contributions over your entire career. The six-year rule does not apply to this section. Contributions listed here may differ from those listed in other sections of your CV. Briefly explain the significance of the contributions listed.

4. Contributions to training

Provide the following information on students you have helped train within the last six years:

• your role in supervising or co-supervising ongoing and/or completed theses, listing these by the student’s level of studies;
• efforts you have made to involve students (e.g., doctoral, master’s or undergraduate) in your research activities; and
• specify if opportunities for such contributions have been limited because your institution does not have graduate degree programs in your field or discipline.

5. Relevant experience

In the Relevant experience section, non-academic and academic researchers can list previous experience relevant to the topic and objectives they are investigating in the application, including their experience in engaging in formal partnerships and collaborative research.

Justify how this experience will help you in the proposed activity. Examples of relevant experience include working within or with communities and/or organizations (e.g., not-for-profit, public and private sector organizations), non-academic career information, or volunteer work. Include:

• your experience in engaging in formal partnerships and collaborative research;
• a brief description of the nature of the work you performed;
• an explanation of how this work has prepared you for your role in the project; and
• a description of the skills you developed (e.g., training, mentoring, analysis, networking).

Career interruptions and special circumstances (optional)

Maximum one page

SSHRC asks its merit review committees to consider career interruptions and special circumstances that have affected ci-applicants’ record of research. In doing so, merit review committee members will be able to assess the productivity of each researcher more accurately and equitably, independent of any career interruptions or special circumstances in the last six years. Previous productivity is one element that can predict the success of the proposed research project.

All information provided to SSHRC is subject to the Privacy Act. The information included in this section of your application will be shared with both external assessors and merit review committee members for consideration as part of their assessment. Research Office Administrators will also have access to your application when submitting on behalf of the administering organization. For more information, see merit review. All SSHRC merit reviewers are subject to the Tri-Agency Conflict of Interest and Confidentiality Policy and are prohibited from sharing this information outside the merit review process.

Career interruptions occur when researchers are taken away from their research work for an extended time for health, administrative, family or other reasons, or reasons related to the COVID-19 pandemic.

Special circumstances involve slowdowns in research productivity or any circumstances that affect the progression of academic careers in a distinctive way. Researchers can use this section to show that circumstances related to health (and/or disability), administrative, family, cultural or community responsibilities, socio-economic context, COVID-19, or other factors hindered their research work. For example, applicants from small institutions could indicate their teaching load in this section if the change in workload reduced their research output. Indigenous co-applicants can use the “Special circumstances” section to describe special circumstances that may have affected their academic or career paths.

Use this optional section to outline any career interruptions or special circumstances that have affected your research activities. Provide dates of interruptions and indicate the reason for the delay in general terms (e.g., illness, disability, family loss or illness, cultural or community responsibilities, socio-economic context, COVID-19).

When considering how to describe your career interruptions and/or special circumstances, co-applicants should note that:

• they do not need to disclose any personal details of the career interruption or special circumstance;
• they are asked to indicate how their research was impacted by delays to enable the reviewers to equitably assess the excellence of their research contributions while taking into account the impact of the interruption or special circumstances on their research production;
• they are asked to quantify the impact on their research production as best they can, providing estimates of time or opportunities lost due to the interruption or special circumstances. For example, the amount of time and effort involved in seeking and receiving accommodations would help to inform the committee’s assessment, by supporting the estimated impact the special circumstances had on the co-applicant’s research production.

Date modified:

2023-09-08