Statistical Report on the Privacy Act
April 1, 2021 to March 31, 2022
Name of institution: Social Sciences and Humanities Research Council
Reporting period: 2021-04-01 to 2022-03-31
Section 1: Requests under the Privacy Act
1.1 Number of requests received
- | Number of Requests | |
---|---|---|
Received during reporting period | 10 | |
Outstanding from previous reporting periods | 2 | |
|
2 | |
|
0 | |
Total | 12 | |
Closed during reporting period | 11 | |
Carried over to next reporting period | 1 | |
|
1 | |
|
0 |
1.2 Channels of requests
Source | Number of Requests |
---|---|
Online | 10 |
0 | |
0 | |
In person | 0 |
Phone | 0 |
Fax | 0 |
Total | 10 |
Section 2: Informal Requests
2.1 Number of informal requests
- | Number of Requests | |
---|---|---|
Received during reporting period | 3 | |
Outstanding from previous reporting period | 0 | |
|
0 | |
|
0 | |
Total | 3 | |
Closed during reporting period | 3 | |
Carried over to next reporting period | 0 |
2.2 Channels of informal requests
Source | Number of Requests |
---|---|
Online | 0 |
3 | |
0 | |
In person | 0 |
Phone | 0 |
Fax | 0 |
Total | 3 |
2.3 Completion time of informal requests
Completion Time | |||||||
---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total |
3 | 0 | 0 | 0 | 0 | 0 | 0 | 3 |
2.4 Pages released informally
Less Than 100 Pages Released | 100-500 Pages Released | 501-1000 Pages Released | 1001-5000 Pages Released | More Than 5000 Pages Released | |||||
---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released |
3 | 61 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 3: Requests Closed During the Reporting Period
3.1 Disposition and completion time
Disposition of Requests | Completion Time | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 6 |
Disclosed in part | 0 | 2 | 6 | 0 | 0 | 0 | 0 | 8 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
No records exist | 2 | 1 | 0 | 0 | 0 | 0 | 0 | 3 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 2 | 3 | 6 | 0 | 0 | 0 | 0 | 11 |
3.2 Exemptions
Section | Number of Requests | |||||||
---|---|---|---|---|---|---|---|---|
18(2) | 0 | |||||||
19(1)(a) | 1 | |||||||
19(1)(b) | 0 | |||||||
19(1)(c) | 0 | |||||||
19(1)(d) | 0 | |||||||
19(1)(e) | 0 | |||||||
19(1)(f) | 0 | |||||||
20 | 0 | |||||||
21 | 0 | |||||||
22(1)(a)(i) | 0 | |||||||
22(1)(a)(ii) | 0 | |||||||
22(1)(a)(iii) | 0 | |||||||
22(1)(b) | 0 | |||||||
22(1)(c) | 0 | |||||||
22(2) | 0 | |||||||
22.1 | 0 | |||||||
22.2 | 0 | |||||||
22.3 | 0 | |||||||
22.4 | 0 | |||||||
23(a) | 0 | |||||||
23(b) | 0 | |||||||
24(a) | 0 | |||||||
24(b) | 0 | |||||||
25 | 0 | |||||||
26 | 8 | |||||||
27 | 0 | |||||||
27.1 | 0 | |||||||
28 | 0 |
3.3 Exclusions
Section | Number of Requests |
---|---|
69(1)(a) | 0 |
69(1)(b) | 0 |
69.1 | 0 |
70(1) | 0 |
70(1)(a) | 0 |
70(1)(b) | 0 |
70(1)(c) | 0 |
70(1)(d) | 0 |
70(1)(e) | 0 |
70(1)(f) | 0 |
70.1 | 0 |
3.4 Format of information released
Paper | Electronic | Other | |||
---|---|---|---|---|---|
E-record | Data set | Video | Audio | ||
0 | 8 | 0 | 0 | 0 | 0 |
3.5 Complexity
3.5.1 Relevant pages processed and disclosed for paper and e-record formats
Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
---|---|---|
500 | 500 | 8 |
3.5.2 Relevant pages processed per request disposition for paper and e-record formats by size of requests
Disposition | Less Than 100 Pages Processed | 100-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 5 | 157 | 3 | 343 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 5 | 157 | 3 | 343 | 0 | 0 | 0 | 0 | 0 | 0 |
3.5.3 Relevant minutes processed and disclosed for audio formats
Number of Minutes Processed | Number of Minutes Disclosed | Number of Requests |
---|---|---|
0 | 0 | 0 |
3.5.4 Relevant minutes processed per request disposition for audio formats by size of requests
Disposition | Less Than 60 Minutes Processed | 60 - 120 Minutes Processed | More than 120 Minutes Processed | |||
---|---|---|---|---|---|---|
Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 |
3.5.5 Relevant minutes processed and disclosed for video formats
Number of Minutes Processed | Number of Minutes Disclosed | Number of Requests |
---|---|---|
0 | 0 | 0 |
3.5.6 Relevant minutes processed per request disposition for video formats by size of requests
Disposition | Less Than 60 Minutes Processed | 60 - 120 Minutes Processed | More than 120 Minutes Processed | |||
---|---|---|---|---|---|---|
Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 |
3.5.7 Other complexities
Disposition | Consultation Required | Legal Advice Sought | Other | Total |
---|---|---|---|---|
All disclosed | 0 | 0 | 0 | 0 |
Disclosed in part | 6 | 0 | 0 | 6 |
All exempted | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 |
Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 |
Total | 6 | 0 | 0 | 6 |
3.6 Closed requests
3.6.1 Requests closed within legislated timelines
Number of requests closed within legislated timelines | 11 |
---|---|
Percentage of requests closed within legislated timelines (%) | 100 |
3.7 Deemed refusals
3.7.1 Reasons for not meeting legislated timelines
Number of requests closed past the legislated timelines | Principal Reason | |||
---|---|---|---|---|
Interference with operations/ Workload | External Consultation | Internal Consultation | Other | |
0 | 0 | 0 | 0 | 0 |
3.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of days past legislated timelines | Number of requests past legislated timeline where no extension was taken | Number of requests past legislated timeline where an extension was taken | Total |
---|---|---|---|
1 to 15 days | 0 | 0 | 0 |
16 to 30 days | 0 | 0 | 0 |
31 to 60 days | 0 | 0 | 0 |
61 to 120 days | 0 | 0 | 0 |
121 to 180 days | 0 | 0 | 0 |
181 to 365 days | 0 | 0 | 0 |
More than 365 days | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
3.8 Requests for translation
Translation Requests | Accepted | Refused | Total |
---|---|---|---|
English to French | 0 | 0 | 0 |
French to English | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Section 4: Disclosures Under Subsections 8(2) and 8(5)
Paragraph 8(2)(e) | Paragraph 8(2)(m) | Subsection 8(5) | Total |
---|---|---|---|
0 | 0 | 0 | 0 |
Section 5: Requests for Correction of Personal Information and Notations
Disposition for Correction Requests Received | Number |
---|---|
Notations attached | 0 |
Requests for correction accepted | 0 |
Total | 0 |
Section 6: Extensions
6.1 Reasons for extensions
Number of requests where an extension was taken | 15(a)(i) Interference with Operations | 15(a)(ii) Consultation | 15(b) Translation purposes or conversion | |||||
---|---|---|---|---|---|---|---|---|
Further review required to determine exemptions | Large volume of pages | Large volume of requests | Documents are difficult to obtain | Cabinet Confidence Section (Section 70) | External | Internal | ||
7 | 0 | 0 | 0 | 1 | 0 | 6 | 0 | 0 |
6.2 Length of extensions
Length of extensions | 15(a)(i) Interference with Operations | 15(a)(ii) Consultation | 15(b) Translation purposes or conversion | |||||
---|---|---|---|---|---|---|---|---|
Further review required to determine exemptions | Large volume of pages | Large volume of requests | Documents are difficult to obtain | Cabinet Confidence Section (Section 70) | External | Internal | ||
1 to 15 days | 0 | 0 | 0 | 1 | 0 | 1 | 0 | 0 |
16 to 30 days | 0 | 0 | 0 | 0 | 0 | 5 | 0 | 0 |
31 days or greater | 0 | |||||||
Total | 0 | 0 | 0 | 1 | 0 | 6 | 0 | 0 |
Section 7: Consultations Received From Other Institutions and Organizations
7.1 Consultations received from other Government of Canada institutions and other organizations
Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
---|---|---|---|---|
Received during the reporting period | 0 | 0 | 0 | 0 |
Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 |
Closed during the reporting period | 0 | 0 | 0 | 0 |
Carried over within negotiated timelines | 0 | 0 | 0 | 0 |
Carried over beyond negotiated timelines | 0 | 0 | 0 | 0 |
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada
Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 8: Completion Time of Consultations on Cabinet Confidences
8.1 Requests with Legal Services
Number of Days | Fewer Than 100 Pages Processed | 100-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
8.2 Requests with Privy Council Office
Number of Days | Fewer Than 100 Pages Processed | 100-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 9: Complaints and Investigations Notices Received
Section 31 | Section 33 | Section 35 | Court action | Total |
---|---|---|---|---|
0 | 0 | 0 | 0 | 0 |
Section 10: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)
10.1 Privacy Impact Assessments
Number of PIAs completed | 0 |
---|---|
Number of PIAs modified | 0 |
10.2 Institution-specific and Central Personal Information Banks
Personal Information Banks | Active | Created | Terminated | Modified |
---|---|---|---|---|
Institution-specific | 2 | 0 | 0 | 0 |
Central | 0 | 0 | 0 | 0 |
Total | 2 | 0 | 0 | 0 |
Section 11: Privacy Breaches
11.1 Material privacy breaches reported
Number of material privacy breaches reported to TBS | 0 |
---|---|
Number of material privacy breaches reported to OPC | 0 |
11.1 Non-material privacy breaches
Number of non-material privacy breaches | 12 |
---|
Section 12: Resources Related to the Privacy Act
12.1 Allocated costs
Expenditures | Amount | |
---|---|---|
Salaries | $64,971 | |
Overtime | $0 | |
Goods and Services | $36,870 | |
|
$36,720 | |
|
$150 | |
Total | $101,841 |
11.2 Human resources
Resources | Person Years Dedicated to Privacy Activities |
---|---|
Full-time employees | 0.780 |
Part-time and casual employees | 0.000 |
Regional staff | 0.000 |
Consultants and agency personnel | 0.200 |
Students | 0.000 |
Total | 0.980 |
Note: Enter values to three decimal places.
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