As a federal agency, SSHRC is responsible for complying with and administering the Access to Information Act and the Privacy Act. All information collected by and held in the control of SSHRC is subject to these two acts.
The Access to Information Act gives Canadian citizens, permanent residents, individuals present in Canada, and corporations located in Canada the right to access information in federal government records that is not of a personal nature.
The Privacy Act gives Canadian citizens, permanent residents and individuals present in Canada the right to access their personal information that is held by the Government of Canada. It also protects against unauthorized disclosure of that personal information. In addition, it strictly controls how the federal government will collect, use, store, disclose and dispose of any personal information.
The acronym “ATIP” is commonly used to refer to matters concerning access to information and privacy.
The ATIP Office is responsible for implementing and administering the Access to Information Act and the Privacy Act within SSHRC. It also ensures compliance with the legislation and related policies by the Treasury Board Secretariat.
The ATIP coordinator responds to both formal and informal requests for information held by and in the control of SSHRC, by either sending a copy of the records to requestors or arranging for requestors to review the records onsite.
How to Make a Formal Request
To make a formal request to SSHRC under the Access to Information Act or Privacy Act, complete either an Access to Information Request Form (Access to Information Act) or a Personal Information Request Form (Privacy Act), and submit your request by regular mail or email:
Social Sciences and Humanities Research Council
350 Albert Street
P.O. Box 1610
Ottawa, Ontario K1P 6G4
Before submitting a request, ensure that SSHRC is the agency that holds the information you are requesting. When submitting a request, be sure to include all relevant details to help the ATIP Office find the related records.
Note: Each request made to SSHRC under the Access to Information Act must be accompanied by an application fee of $5.00, in the form of a cheque or money order made payable to the Social Sciences and Humanities Research Council. This fee covers five hours of search and preparation time for the requested records. Additional fees may be levied for certain requests, in accordance the provisions in the Access to Information Act. There is no fee to make a formal request under the Privacy Act.
Please refer to the description of the Government of Canada’s ATIP program for additional information on formal access procedures under the Access to Information Act and the Privacy Act.