Info Source 2015

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about them held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

An introduction to the Access to Information and Privacy program and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.


Table of Contents

General Information

Institutional Functions, Programs and Activities

Additional Information



General Information

Background

The Social Sciences and Humanities Research Council (SSHRC) is the federal agency that promotes and supports postsecondary-based research and training in the humanities and social sciences. Through its programs and policies, SSHRC develops talented leaders; enables the highest levels of research excellence in Canada; and facilitates knowledge-sharing and collaboration across research disciplines, postsecondary institutions and all sectors of society.

Created by an act of Canada’s Parliament in 1977, SSHRC is governed by a council that reports to Parliament through the Minister of Industry. SSHRC’s enabling legislation is the Social Sciences and Humanities Research Council Act.

To fulfil its mandate, SSHRC offers funding opportunities under three umbrella programs: Insight, Talent and Connection. These programs support world-class research, research training and talent development through grants, scholarships and fellowships.

Responsibilities

SSHRC-supported research in the social sciences and humanities enhances our understanding of modern social, cultural, technological, environmental, economic and wellness issues. It raises profound questions about who we are as human beings, what we need in order to thrive in complex and challenging times, and where we are headed in the new millennium.

The work that SSHRC supports encourages the deepest levels of inquiry. It spurs innovative researchers to learn from one another’s disciplines, delve into multiparty collaborations and achieve common goals for the betterment of Canadian society. Research outcomes are shared with communities, businesses and governments, who use this new knowledge to innovate and improve people’s lives.

SSHRC also invests directly in Canada’s future. Through the social sciences and humanities, students receive the best possible training in critical thinking, complex decision-making and creative exploration. By investing in scholarships, fellowships and research training, SSHRC helps develop Canada’s best and brightest scholars and researchers into Canada’s future leaders. The SSHRC website provides additional information on SSHRC’s responsibilities and strategic outcomes.

In addition, SSHRC is responsible for administering the following tri-agency programs, offered jointly with the Natural Sciences and Engineering Research Council (NSERC) and the Canadian Institutes of Health Research (CIHR):

  • Canada Research Chairs program;
  • Canada Excellence Research Chairs program; and
  • Research Support Fund (formerly Indirect Costs Program).

Refer to the NSERC and CIHR Info Source chapters for more information relating to these agencies, and learn more about collaboration among the federal research funding organizations at www.science.gc.ca.


Institutional Functions, Programs and Activities

Talent: attraction, retention and development of students and researchers in the social sciences and humanities

The Talent Program provides support to graduate students and postdoctoral fellows in the form of fellowships and to research chairs in postsecondary institutions to cover salary and research funding. This program is necessary in order to attract, retain and develop talent in the social sciences and humanities, to cultivate leaders within academia and across the public, private and not-for-profit sectors, and to build centres of world-class research excellence at Canadian postsecondary institutions. The program brands Canada as a top destination for research and research training.

Canada Research Chairs

This program provides support to research chairs in the form of salary and research funding to attract and retain talent in the social sciences and humanities. National and international researchers can be chairholders. This program is necessary in order to strengthen research excellence, improve research training of highly qualified personnel, improve universities’ capacity to generate and apply new knowledge and promote the best possible use of research resources through strategic institutional planning and collaboration among institutions and between sectors.

Canada Research Chairs Program Class of Record

Description: Includes records related to the institution-submitted nomination process and to the assessment of research chair candidates. Records include information related to the description, development, planning, administration and ongoing evolution of the Canada Research Chairs Program

Document Types: Nomination forms and procedures; final research reports on uses of granting funds; budgets; briefings and proposals; memoranda of understanding with other departments and programs; financial administration forms; statistical reports on nomination results; annual report forms; surveys.

Record Number: SSHRC CHA 001

Canada Research Chairs Applications and Committee Records

Description: This bank covers the applications submitted by institutions as well as information related to the adjudication process and administration of awards for the support and development of research and for research infrastructure. SSRHC administers this program on behalf of the three federal research funding agencies—Natural Sciences and Engineering Research Council, Canadian Institutes of Health Research and SSHRC—and Industry Canada and the Canada Foundation for Innovation. Specifically, the bank contains compulsory and optional information such as the chair candidates’ date of birth, address, academic qualifications, occupation, professional experience, citizenship (Canadian, permanent resident or other), language of correspondence (English or French), funding requested and the amount awarded. It includes descriptions of programs of research, third-party and committee assessments, recommendations, and decisions. The bank also contains the financial documentation generated in the administration of these awards.

Class of Individuals: University and independent scholars, as well as individuals from the private sector, academic and non-academic organizations who provide independent assessments.

Purpose: This information is collected to review applications, select candidates, monitor awards and administer the programs.

Consistent Uses: This information is used in consultation with the partner agencies as required. It is disclosed to named partner agencies for the purposes of reviewing applications, administering awards, monitoring and evaluating the program. This information is also used for developing a bank of external assessors and adjudication committee members.

Retention and Disposal Standards: Applications that have led to changes in program content or approach or applications that resulted in challenges to a SSHRC program or selection of grantees are retained for four years after the year of the competition, if the decision is maintained (for unsuccessful applications), or for 10 years after the year of the competition, if the decision is reversed (for successful applications). They are then transferred to Library and Archives Canada as historical records. Applications that do not receive funding are retained for four years, then destroyed. Applications that receive funding are retained for 10 years, then destroyed, or in particular cases retained for longer periods for business purposes.

RDA Number: 2004/008
Related Record Number: SSHRC CHA 001
TBS Registration: 004446
Bank Number: SSHRC PPU 016


Canada Graduate Scholarships

This program provides scholarships to Canadian master’s and doctoral students in the social sciences and humanities who demonstrate a high standard of achievement in their undergraduate and graduate studies. The program is necessary in order that graduate students develop the research skills needed to become highly qualified personnel and research leaders of the future.

Canada Graduate Scholarships Class of Record

Description: Includes records related to the administration of Canada Graduate Scholarships, which provide funding to carry out studies leading to a master’s degree or a doctoral degree. Records include information related to the description, development, planning, administration and ongoing evolution of the program.

Document Types: Application and financial administration forms, and procedures; eligibility criteria; terms and conditions of funding opportunities; business processes; proposed plans of study; reviewer and recipient templates; briefing notes and memoranda; final reports on research activities; financial administration forms; statistical and competition reports.

Record Number: SSHRC FEL 220

Grants and Awards Management

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Class of Individuals: Graduate students, scholars, individuals from the government, not-for-profit and private sectors, and members of academic and non-academic organizations.

Purpose: This information is collected to identify potential applicants of awards, to notify successful applicants of subsequent reporting requirements, and to constitute a history of SSHRC’s support to individuals and organizations; to identify and select prospective assessors/reviewers of applications submitted to SSHRC, and to serve as a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.  

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, and the project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2004/008
Related Record Number: SSHRC BPF 220, SSHRC FEL 030, SSHRC FEL 220, SSHRC FEL 241, SSHRC INS 010, SSHRC KMB 010, SSHRC NCE 010 SSHRC PRE 010, SSHRC RES 090, SSHRC SHF 220, SSHRC VGS 220,
TBS Registration: 002430
Bank Number: SSHRC PPU 055


Vanier Canada Graduate Scholarships

This program provides scholarships to doctoral students in the social sciences and humanities who demonstrate an exceptionally high standard of achievement and leadership potential. This program is necessary to attract outstanding doctoral students from abroad and to retain top Canadian doctoral students to help build world-class research capacity. The program brands Canada as a venue for excellent research and encourages scholarship recipients to stay and lead the next generation of researchers in Canada.

Vanier Canada Graduate Scholarships Class of Record

Description: Includes records related to the administration of Vanier Canada Graduate Scholarships, which provide funding to doctoral students in Canada and abroad. Records include information related to the description, development, planning, administration and ongoing evolution of the program.

Document Types: Applications forms and procedures; eligibility criteria; terms and conditions of funding opportunities; business processes; proposed plans of study; reviewer and recipient templates; briefing notes and memoranda; final reports on research activities; financial administration forms; statistical and competition reports.

Record Number: SSHRC VGS 220

Grants and Awards Management

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Class of Individuals: Graduate students, scholars, individuals from the government, not-for-profit and private sectors, and members of academic and non-academic organizations.

Purpose: This information is collected to identify potential applicants of awards, to notify successful applicants of subsequent reporting requirements, and to constitute a history of SSHRC’s support to individuals and organizations; to identify and select prospective assessors/reviewers of applications submitted to SSHRC, and to serve as  a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, and the project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2004/008
Related Record Number: SSHRC FEL 220, SSHRC VGS 220, SSHRC BPF 220, SSHRC SHF 220, SSHRC INS 010, SSHRC RES 090, SSHRC PRE 010, SSHRC KMB 010, SSHRC FEL 241, SSHRC FEL 030, SSHRC NCE 010
TBS Registration: 002430
Bank Number: SSHRC PPU 055


Banting Postdoctoral Fellowships

This program provides fellowships to top-tier postdoctoral researchers in the social sciences and humanities from Canada and around the world, enabling them to pursue research opportunities at Canadian postsecondary institutions. A limited number of fellowships are also awarded to top-ranking individuals who have completed a PhD in Canada to pursue research opportunities at foreign institutions.

Banting Postdoctoral Fellowships Class of Record

Description: Includes records related to the administration of Banting Postdoctoral Fellowships, which provide funding to top-tier postdoctoral researchers in Canada and abroad. Records include information related to the description, development, planning, administration and ongoing evolution of the program.

Document Types: Application forms and procedures; eligibility criteria; terms and conditions of funding opportunities; business processes; proposed plans of study; reviewer and recipient templates; briefing notes and memoranda; final reports on research activities; financial administration forms; statistical and competition reports.

Record Number: SSHRC BPF 220

Grants and Awards Management

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Class of Individuals: Graduate students, scholars, individuals from the government, not-for-profit and private sectors, and members of academic and non-academic organizations.

Purpose: This information is collected to identify potential applicants of awards, to notify successful applicants of subsequent reporting requirements, and to constitute a history of SSHRC’s support to individuals and organizations; to identify and select prospective assessors/reviewers of applications submitted to SSHRC, and to serve as  a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, and the project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2004/008
Related Record Number: SSHRC FEL 220, SSHRC VGS 220, SSHRC BPF 220, SSHRC SHF 220, SSHRC INS 010, SSHRC RES 090, SSHRC PRE 010, SSHRC KMB 010, SSHRC FEL 241, SSHRC FEL 030, SSHRC NCE 010
TBS Registration: 002430
Bank Number: SSHRC PPU 055

RDA Number: 2004/008
Related Record Number: SSHRC FEL 220, SSHRC VGS 220, SSHRC BPF 220, SSHRC SHF 220, SSHRC INS 010, SSHRC RES 090, SSHRC PRE 010, SSHRC KMB 010, SSHRC FEL 241, SSHRC FEL 030, SSHRC NCE 010
TBS Registration: 002430
Bank Number: SSHRC PPU 055


SSHRC Doctoral and Postdoctoral Fellowships

This program provides fellowships to doctoral students and postdoctoral researchers with a demonstrated record of achievement in their studies and research skills. This program is necessary to support the training of highly qualified personnel, develop and retain the best and most promising research talent in the social sciences and humanities, and expand the research qualifications of emerging scholars of the highest potential at an important time in their research careers.

SSHRC Doctoral Fellowships and SSHRC Postdoctoral Fellowships Class of Record

Description: Includes records related to the administration of SSHRC Doctoral Fellowships and SSHRC Postdoctoral Fellowships, which provide funding to doctoral students and postdoctoral researchers with a demonstrated record of achievement in their studies and research. Records include information related to the description, development, planning, administration and ongoing evolution of the program.

Document Types: Application forms and procedures; eligibility criteria; terms and conditions of funding opportunities; business processes; proposed plans of study; reviewer and recipient templates; briefing notes and memoranda; final reports on research activities; financial administration forms; statistical and competition reports.

Record Number: SSHRC SHF 220

Grants and Awards Management

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Class of Individuals: Graduate students, scholars, individuals from the government, not-for-profit and private sectors, and members of academic and non-academic organizations.

Purpose: This information is collected to identify potential applicants of awards, to notify successful applicants of subsequent reporting requirements, and to constitute a history of SSHRC’s support to individuals and organizations; to identify and select prospective assessors/reviewers of applications submitted to SSHRC, and to serve as  a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, and the project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2004/008
Related Record Number: SSHRC FEL 220, SSHRC VGS 220, SSHRC BPF 220, SSHRC SHF 220, SSHRC INS 010, SSHRC RES 090, SSHRC PRE 010, SSHRC KMB 010, SSHRC FEL 241, SSHRC FEL 030, SSHRC NCE 010
TBS Registration: 002430
Bank Number: SSHRC PPU 055


Insight: new knowledge in the social sciences and humanities

The Insight Program provides grants to support research in the social sciences and humanities conducted by scholars and researchers working as individuals, in teams, and in formal partnerships among the academic, public, private and/or not-for-profit sectors and to support the building of institutional research capacity. This program is necessary to build knowledge and understanding about people, societies and the world, as well as to inform the search for solutions to societal challenges. The objectives of the program are to build knowledge and understanding from disciplinary, interdisciplinary and/or cross-sector perspectives; support new approaches to research on complex and important topics; provide a high-quality research training experience for students; mobilize research knowledge to and from academic and non-academic audiences; and build institutional research capacity. Research supported by the program has the potential to lead to intellectual, cultural, social and economic influence, benefit and impact, as well as to increased institutional research capacity. International research initiatives that offer outstanding opportunities to advance Canadian research are encouraged. Partnerships can include both Canadian and international partners.

Individual, Team and Partnership Research Grants

This program provides grants to support research in the social sciences and humanities conducted by scholars and researchers working as individuals, in teams, and in formal partnerships, including international initiatives. This program is necessary to build knowledge and understanding and develop new research questions from disciplinary, interdisciplinary and/or cross-sector perspectives. It supports initial-stage research, experimentation with new methods, theoretical approaches and/or ideas, research on complex and important topics, including those that transcend the capacity of any one scholar or institution, and ongoing collaboration and mutual learning. The program leverages external funding through collaborative partnerships.

Research Funding Opportunities Class of Record

Description: Includes records related to the administration of current and completed programs supporting investigator-chosen research conducted by individuals and small teams. Current opportunities include: Access to Research Data Centres, Automotive Partnership Canada, College and Community Innovation Program, Digging into Data Challenge, Kanishka Project, Insight Grants, Insight Development Grants, Partnership Development Grants, Partnership Grants, Partnership Grants (International Partnerships for Sustainable Societies), and Sport Participation Research Initiative. Opportunities recently concluded include: Aboriginal Research Grants, Canadian Initiative on Social Statistics, Community-University Research Alliances, Major Collaborative Research Initiatives, Research-Creation in Fine Arts, and Standard Research Grants. Records include information on the description, development, planning, administration and ongoing evolution of the program.

Document Types: Application forms and procedures; eligibility criteria; terms and conditions of funding opportunities; business processes; project proposals; training plans; reviewer and recipient templates; evaluation reports; final research reports or achievement reports (as applicable); financial administration forms; briefing notes and memoranda; project charters.

Record Number: SSHRC INS 010

Grants and Awards Management

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Class of Individuals: Graduate students, scholars, individuals from the government, not-for-profit and private sectors, and members of academic and non-academic organizations.

Purpose: This information is collected to identify potential applicants of awards, to notify successful applicants of subsequent reporting requirements, and to constitute a history of SSHRC’s support to individuals and organizations; to identify and select prospective assessors/reviewers of applications submitted to SSHRC, and to serve as  a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, and the project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2004/008
Related Record Number: SSHRC FEL 220, SSHRC VGS 220, SSHRC BPF 220, SSHRC SHF 220, SSHRC INS 010, SSHRC RES 090, SSHRC PRE 010, SSHRC KMB 010, SSHRC FEL 241, SSHRC FEL 030, SSHRC NCE 010
TBS Registration: 002430
Bank Number: SSHRC PPU 055


Institutional research capacity grants

This program provides grants to Canadian postsecondary institutions for the development of research capacity in the social sciences and humanities. This program is intended to increase research excellence and strengthen research capacity by covering expenses that include the start-up costs of research centres, support for visiting scholars (travel and stipend), help for emerging scholars to become competitive in national-level grants competition and support for national and international dissemination and collaboration.

Institutional Research Capacity Funding Opportunities Class of Record

Description: Includes records related to the administration of a program to help Canadian universities develop their research capacity. Current opportunities include: Aid to Small Universities, College and Community Innovation, Industrial Research Chairs for Colleges, and SSHRC Institutional Grants. Records relate to the description, development, planning, administration and ongoing evolution of the program.

Document Types: Application procedures and eligibility criteria; terms and conditions of funding opportunities; business processes; project plans; budgets; reports on the uses of grant funds; briefing notes and memoranda; financial administration forms; statistical and competition reports.

Record Number: SSHRC RES 090

Grants and Awards Management

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Class of Individuals: Graduate students, scholars, individuals from the government, not-for-profit and private sectors, and members of academic and non-academic organizations.

Purpose: This information is collected to identify potential applicants of awards, to notify successful applicants of subsequent reporting requirements, and to constitute a history of SSHRC’s support to individuals and organizations; to identify and select prospective assessors/reviewers of applications submitted to SSHRC, and to serve as  a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, and the project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2004/008
Related Record Number: SSHRC FEL 220, SSHRC VGS 220, SSHRC BPF 220, SSHRC SHF 220, SSHRC INS 010, SSHRC RES 090, SSHRC PRE 010, SSHRC KMB 010, SSHRC FEL 241, SSHRC FEL 030, SSHRC NCE 010
TBS Registration: 002430
Bank Number: SSHRC PPU 055



Connection: mobilization of social sciences and humanities knowledge

The Connection Program provides funding (grants and operational) to support the multidirectional flow, exchange and co-creation of knowledge in the social sciences and humanities among researchers and diverse groups of policy-makers, business leaders, community groups, educators and the media working as individuals, in teams, in formal partnerships and in networks. This program is necessary to help stimulate leading-edge, internationally competitive research in areas critical to Canada, build multisectoral partnerships, and accelerate the use of multidisciplinary research results by organizations that can harness them for Canadian economic and social development. The program increases the availability and use of social sciences and humanities research knowledge among academic and non-academic audiences; supports the building of reciprocal relationships, networks and tools designed to facilitate scholarly work; and makes such networks and tools more accessible to non-academic audiences. The funding opportunities offered in this program are intended to complement activities funded through the Talent and Insight programs.

Individual, Team and Partnerships Knowledge Mobilization Grants

This program provides grants to support the knowledge mobilization activities of scholars and researchers working as individuals, in teams, and in formal partnerships with the academic, public, private and/or not-for-profit sectors. This program is necessary to build links between the social sciences and humanities research community and potential users of research to maximize the impact of research beyond academia, and allow for fruitful exchanges and the multidirectional flow of knowledge, foster an entrepreneurial spirit. Funding opportunities support the dissemination of research results via publications of various types such as scholarly journals and books; the organization of events for researchers to meet, discuss, compare and plan research activities; and the co-creation, synthesis and application of research knowledge. The program leverages external funding through collaborative knowledge partnerships.

Aid to Scholarly Publications Class of Record

Description: Information on the administration, by the Federation for the Humanities and Social Sciences, of a program providing partial assistance to publishers for the publication of works of advanced scholarship. The information consists of briefing materials on policies, procedures and activities relating to the administration of the program.

Document Types: Memoranda and briefing notes.

Record Number: SSHRC IDR 145

Aid to Scholarly Journals Class of Record

Description: Information on the administration of a program that provides grants that help defray production and administration costs of open-access, peer-reviewed journals published online and made available without charge. Specifically, the information consists of descriptions of journal content and audience; organizational structures and plans of scholarly journals; subscription information; budgets; reports on the use of granted funds; feedback from review committees on proposals; competition results; briefings and proposals pertaining to the development, administration and ongoing evolution of the program; and information for the public on program descriptions, eligibility criteria and application procedures.

Document Types: Applications; final research reports; briefing notes; memoranda; competition results; statistical reports.

Record Number: SSHRC IDR 125

Funding Opportunities for Knowledge Mobilization Class of Record

Description: Information on the administration of current and completed programs designed to strengthen connections among researchers, and between researchers and research users, nationally and internationally. Specifically, the information focuses on descriptions of proposed activities and their participants; proposed budgets; plans for student involvement; the use of granted funds; competition results; briefings and proposals pertaining to the development, administration and ongoing evolution of the program; and information for the public on the descriptions of opportunities, eligibility criteria and application procedures. Current and recently concluded opportunities include: Connection Grants, Public Outreach Grants, Strategic Knowledge Clusters, Partnership Grants, Partnership Development Grants, and Presidential Fund for Innovation and Development.

Document Types: Knowledge mobilization strategic framework; knowledge mobilization experts inventory; application procedures and eligibility criteria; terms and conditions of funding opportunities; business processes; concept papers; action plans; presentations; background papers; notes of meetings; administrative documents related to special events; applications; final research reports; briefing notes; memoranda; financial administration forms.

Record Number: SSHRC KMB 010

Grants and Awards Management

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Class of Individuals: Graduate students, scholars, individuals from the government, not-for-profit and private sectors, and members of academic and non-academic organizations.

Purpose: This information is collected to identify potential applicants of awards, to notify successful applicants of subsequent reporting requirements, and to constitute a history of SSHRC’s support to individuals and organizations, to identify and select prospective assessors/reviewers of applications submitted to SSHRC, and to serve as a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, and the project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2004/008
Related Record Number: SSHRC FEL 220, SSHRC VGS 220, SSHRC BPF 220, SSHRC SHF 220, SSHRC INS 010, SSHRC RES 090, SSHRC PRE 010, SSHRC KMB 010, SSHRC FEL 241, SSHRC FEL 030, SSHRC NCE 010
TBS Registration: 002430
Bank Number: SSHRC PPU 055


Knowledge Mobilization Class of Record

Description: Information on the operation and activities of recently concluded programs related to knowledge mobilization, which funded activities designed to strengthen connections among researchers and between researchers and research users, nationally and internationally.

Document Types: Knowledge mobilization strategic framework; knowledge mobilization experts inventory; concept papers; action plans; presentations; background papers; notes of meetings; administrative documents related to special events; applications; final research reports; briefing notes; memoranda; financial administration forms.

Record Number: SSHRC KMB 001

Research-based Knowledge Culture

This program provides support to social sciences and humanities researchers, graduate students, postdoctoral fellows and institutions in the form of awards/supplements and operations and maintenance funds. This program is necessary to develop and sustain a research-based knowledge culture in the social sciences and humanities by honouring and bringing recognition to researchers, graduate students and postdoctoral fellows whose originality and outstanding contribution to research have enriched Canadian society, by supporting brokering activities aimed at building capacity in other sectors to engage in social sciences and humanities research activities, and by promoting the use of research knowledge to the benefit of Canadian society.

Special Research Fellowships Class of Record

Description: Information on the administration of the following current or recently concluded special fellowships and fellowship supplement opportunities: Thérèse F. Casgrain Fellowship, the John G. Diefenbaker Award, International Space University Fellowship, the Bora Laskin National Fellowship in Human Rights Research, Jules and Gabrielle Léger Fellowship, Parliamentary Internship Programme, Postdoctoral Fellowship Supplement of the Sport Participation Research Initiative, Queen’s Fellowship, Aileen D. Ross Fellowship, Summer Program (with the Japan Society for the Promotion of Science), and the Alice Wilson Award. The information consists primarily of descriptions of proposed plans of study; briefings and proposals pertaining to the development and ongoing evolution of the program; information on the selection process for these opportunities; and information for the public on program descriptions and eligibility criteria.

Document Types: Briefing notes and memoranda; financial administration forms entered into SSHRC’s Awards Management Information System; selection process results; statistical reports.

Record Number: SSHRC FEL 241

Grants and Awards Management

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Class of Individuals: Graduate students, scholars, individuals from the government, not-for-profit and private sectors, and members of academic and non-academic organizations.

Purpose: This information is collected to identify potential applicants of awards, to notify successful applicants of subsequent reporting requirements, and to constitute a history of SSHRC’s support to individuals and organizations; to identify and select prospective assessors/reviewers of applications submitted to SSHRC, and to serve as a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, and the project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2004/008
Related Record Number: SSHRC FEL 220, SSHRC VGS 220, SSHRC BPF 220, SSHRC SHF 220, SSHRC INS 010, SSHRC RES 090, SSHRC PRE 010, SSHRC KMB 010, SSHRC FEL 241, SSHRC FEL 030, SSHRC NCE 010
TBS Registration: 002430
Bank Number: SSHRC PPU 055


Impact Awards Class of Record

Description: Information on SSHRC’s role in the administration of Impact Awards to recognize achievements in research and scholarship in the social sciences and humanities. The information consists primarily of: information for the public on award descriptions, eligibility criteria, application and/or nomination procedures and selection processes; selection committee administration; briefings and memoranda pertaining to the development, administration and ongoing evolution of the suite of awards.

Document Types: Nomination and/or application forms; briefing notes; memoranda; final reports; application procedures and eligibility criteria; terms and conditions of funding opportunities; business processes; financial administration forms.

Record Number: SSHRC FEL 030

Grants and Awards Management

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Class of Individuals: Graduate students, scholars, individuals from the government, not-for-profit and private sectors, and members of academic and non-academic organizations.

Purpose: This information is collected to identify potential applicants of awards, to notify successful applicants of subsequent reporting requirements, and to constitute a history of SSHRC’s support to individuals and organizations; to identify and select prospective assessors/reviewers of applications submitted to SSHRC, and to serve as  a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, and the project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2004/008
Related Record Number: SSHRC FEL 220, SSHRC VGS 220, SSHRC BPF 220, SSHRC SHF 220, SSHRC INS 010, SSHRC RES 090, SSHRC PRE 010, SSHRC KMB 010, SSHRC FEL 241, SSHRC FEL 030, SSHRC NCE 010
TBS Registration: 002430
Bank Number: SSHRC PPU 055


Connection Class of Record

Description: Information on the operations of a program that awards funds to support the annual Congress of the Federation for the Humanities and Social Sciences.

Document Types: Briefing notes; memoranda; financial administration forms.

Record Number: SSHRC CON 010

Networks of Centres of Excellence

This program provides support to partners in the form of grants through Canada’s three federal research funding agencies. Centres supported through SSHRC focus on social sciences and humanities issues and support large-scale, virtual research networks that bring together partners from academia, industry, government and not-for-profit organizations. This program comprises the Networks of Centres of Excellence, the Business-Led Centres of Excellence, and the Centres of Excellence for Commercialization and Research. This program is necessary to harness the creativity and inventiveness of the best minds in various disciplines and sectors to find solutions to critical issues of importance to Canada. The program uses internationally competitive research, builds multisectoral partnerships and accelerates the use of multidisciplinary research results by organizations that can use them for economic, social and environmental benefits to Canada. This includes creating centres to advance research and facilitate the commercialization of technologies, products and services within priority areas, as well as to help increase private sector investments in Canadian research and support training of skilled researchers.

Networks of Centres of Excellence Class of Record

Description: Information on SSHRC’s participation in the administration of the Networks of Centres of Excellence program, the Business-led Networks of Centres of Excellence, and the Centres of Excellence for Commercialization and Research. The information focuses on descriptions of proposed network activities; network participants and partners; proposed budgets; the use of awarded funds; competition results; the monitoring and support of funded networks; and briefings and memoranda pertaining to the development, administration and ongoing evolution of the program.

Document types: Financial and narrative reports; briefing notes; memoranda; financial administration forms; competition results; statistical reports.

Record Number: SSHRC NCE 010

Grants and Awards Management

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Class of Individuals: Graduate students, scholars, individuals from the government, not-for-profit and private sectors, and members of academic and non-academic organizations.

Purpose: This information is collected to identify potential applicants of awards, to notify successful applicants of subsequent reporting requirements, and to constitute a history of SSHRC’s support to individuals and organizations; to identify and select prospective assessors/reviewers of applications submitted to SSHRC, and to serve as  a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, and the project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2004/008
Related Record Number: SSHRC FEL 220, SSHRC VGS 220, SSHRC BPF 220, SSHRC SHF 220, SSHRC INS 010, SSHRC RES 090, SSHRC PRE 010, SSHRC KMB 010, SSHRC FEL 241, SSHRC FEL 030, SSHRC NCE 010
TBS Registration: 002430
Bank Number: SSHRC PPU 055


Research Support Fund (formerly Indirect Costs Program)

The Research Support Fund (formerly Indirect Costs Program) provides support to institutions in the form of grants in the social sciences and humanities, natural sciences and engineering, and health. This program is necessary to build institutional capacity for the conduct of research and research-related activities to maximize the investment of publicly funded academic research. This program helps to offset the central and departmental administrative costs that institutions incur in supporting research that are not attributable to specific research projects, such as lighting and heating, maintenance of libraries, laboratories and research networking spaces, or for the technical support required for an institution’s website or library computer system. Ultimately, the program helps researchers concentrate on cutting-edge discoveries and scholarship excellence, and ensures that federally funded research projects are conducted in world-class facilities with the best equipment and administrative support available. The program is administered by the SSHRC-hosted Tri-agency Institutional Programs Secretariat (TIPS) on behalf of the three federal research funding agencies.

Research Support Fund Class of Record

Description: Information on the submission of annual requests by eligible institutions for an indirect costs grant. The grant covers costs that underpin an institution’s research activities, but that are not attributable to a single research project. These include the costs associated with maintaining research space, running libraries, maintaining an information technology infrastructure, administering research, meeting regulatory requirements, and managing intellectual property and knowledge transfer.

Document Types: Treasury Board submissions; lists of eligible institutions; schedule of payments; request forms; outcomes report forms; statement of account forms; reports to the Minister; financial reporting and monitoring procedures; minutes of meetings.

Record Number: SSHRC ICP 010


Internal Services

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of SSHRC. These groups are acquisition services, communications services, financial management services, human resources management services, information management services, information technology services, legal services, management and oversight services, materiel services, real property services, and travel and other administrative services. Internal services include only those activities and resources that apply across the organization and not to those provided specifically to a program.

Acquisition Services

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision-making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology Services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal Services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Real Property Services

Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Secretariat on Responsible Conduct of Research, Interagency Advisory Panel on Research Ethics, and the Interagency Advisory Panel on Responsible Conduct of Research Class of Record

Description: Records pertaining to SSHRC’s role in the administration and operations of the Interagency Advisory Panel on Research Ethics, the Interagency Advisory Panel on Responsible Conduct of Research and the Secretariat on Responsible Conduct of Research (formerly the Secretariat on Research Ethics), which include records related to allegations filed under the Tri-Agency Framework: Responsible Conduct of Research and involving research funded by SSHRC. Records also include applications for funding submitted by postsecondary institutions and not-for-profit organizations carrying out research and outreach activities pertaining to research involving human participants.

Document Types: Correspondence, institutional reports, applications; final research reports; briefing notes; memoranda; policy reports; training materials; data from applications and financial administration forms entered into SSHRC’s Awards Management Information System.

Record Number: SSHRC PRE 010

Compliance - Research and Scholarship

Description: This bank covers the correspondence and reports collected and generated in the course of monitoring compliance with the former Tri-Council Policy Statement: Integrity in Research and Scholarship and the current Tri-Agency Framework: Responsible Conduct of Research. Personal information may include: name, contact information, employment history of individual, reports on allegations of non-compliance, requests from SSHRC to research institutions to explore allegations, summaries of institutional findings, recommendations and opinions and details on recourse measures taken.

Class of Individuals: Individuals who make allegations of misconduct, who are the object of allegations or who are officials in the academic community involved in investigating allegations.

Purpose: This information is collected to monitor the compliance of research institutions and individual researchers with the Tri-Council Policy Statement on Integrity in Research and Scholarship and the Tri-Agency Framework: Responsible Conduct of Research.

Consistent Uses: This information is used for the purpose for which it was collected.

Retention and Disposal Standards: This information is retained for five years.

RDA Number: 2004/008
Related Record Number: SSHRC PRE 010
TBS Registration: 003994
Bank Number: SSHRC PPU 082

Grants and Awards Management

Description: This bank describes the personal information of individuals who apply to SSHRC grants and awards. The personal information may include: name, contact information, year of birth, gender, language of correspondence, citizenship, social insurance number, other identification number (file number), financial information, biographical details and educational information, and the opinions and views of, or about, the individual. It also includes information provided to SSHRC by award recipients that reports on the outcomes of their research or research-related activities, such as quantity and type of research products and quantity and level of students trained.

Class of Individuals: Graduate students, scholars, individuals from the government, not-for-profit and private sectors, and members of academic and non-academic organizations.

Purpose: This information is collected to identify potential applicants of awards, to notify successful applicants of subsequent reporting requirements, and to constitute a history of SSHRC’s support to individuals and organizations; to identify and select prospective assessors/reviewers of applications submitted to SSHRC, and to serve as  a pool of potential merit review experts and committee members. Personal information is collected pursuant to the Social Sciences and Humanities Research Council Act section 4(1)(a). The social insurance number is collected pursuant to the Income Tax Act, section 237(1)(b) to issue tax slips.  

Consistent Uses: The personal information may be used and disclosed for the following purposes: SSHRC may use personal information to consult with other federal research funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another federal agency, the complete applications may be transferred in order to facilitate and expedite the merit review process. Application information may be shared with other agencies and departments of the Government of Canada, as well as other organizations, that have established agreements with SSHRC and are specifically interested in supporting the research and research-related activities. SSHRC regularly consults with the following federal research funding agencies: NSERC, Sport Canada, CIHR regarding Vanier-Banting Scholarships and Fellowships (CIHR PPU 010 Awards Applicants and Committee Records; CIHR PPU 005 Grants Applicants and Committee Records), and the Canada Foundation for Innovation regarding the John R. Evans Leaders Fund (CFI PPU 010 Leaders Opportunity Fund – Applications and Awards). SSHRC routinely publishes and disseminates certain details about successful applications. These include the name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, and the project title. The summary submitted by the applicant of the research or research-related activities can be disclosed for public reference upon request. Personal information may also be used by SSHRC for program planning, data analysis, performance measurement and monitoring, evaluation and review, in audits, and for generating statistics for these activities. Information submitted to SSHRC is subject to the Tri-Agency Framework: Responsible Conduct of Research, and may be used and disclosed consistent with that policy. The information collected may also be used in aggregate to report to Parliament, to track the outcomes of funded research, to monitor the performance of funding opportunities, for data analysis, for administrative and financial control and reporting, and to create transaction files on payments to award holders. SSHRC uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other relevant information and news to the research community. SSHRC uses the information in its files and databases for public relations purposes, and to promote SSHRC and its funding opportunities. Contact information that is provided during the registration process via SSHRC’s online system is used by SSHRC’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

Retention and Disposal Standards: This data is retained for 30 years and is then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2004/008

Related Record Number: SSHRC FEL 220, SSHRC VGS 220, SSHRC BPF 220, SSHRC SHF 220, SSHRC INS 010, SSHRC RES 090, SSHRC PRE 010, SSHRC KMB 010, SSHRC FEL 241, SSHRC FEL 030, SSHRC NCE 010

TBS Registration: 002430

Bank Number: SSHRC PPU 055


Classes of Personal Information

Administration Files
The general administrative and correspondence files of SSHRC contain a certain amount of personal information not arranged or retrievable by personal identifiers. Such personal information includes suggestions and opinions from the general public, which form part of a specific subject file. This form of personal information is normally retrievable only if specifics of name, date of communication and subject are provided. The retention periods for this class of personal information are controlled by the retention schedules of the files in which they are stored.

Reports and Surveys
For purposes of program planning and evaluation, SSHRC requires a variety of reports concerning aspects of social sciences and humanities research in Canada. The reports themselves, published or unpublished, do not contain personal information about individuals. In the process of preparing such reports, personal information is necessarily obtained. This information may include current academic position, professional qualifications of individuals, nature of research being undertaken by individuals, and present and past funding of an individual’s research. This is not arranged or retrievable by personal identifiers. This form of personal information is normally retrievable only if specifics are provided concerning the study or report involved. The retention periods for this class of personal information are controlled by the retention schedules of the files in which they are stored.


Manuals


Additional Information

The Government of Canada encourages the release of information informally through requests outside of the ATIP Process. You may wish to consult SSHRC’s completed Access to Information (ATI) summaries. Informal requests may be submitted to the attention of SSHRC’s ATIP Coordinator.

To submit a formal request for access to records pursuant to either the Access to Information Act or the Privacy Act, please contact the ATIP Office. Further information on formal request procedures at SSHRC may be found here.

For general information about SSHRC’s programs and activities, please contact:

General Inquiries:

Tel.: 613-992-0691
Social Sciences and Humanities Research Council
350 Albert Street
P.O. Box 1610
Ottawa, ON K1P 6G4
Canada


Reading Room

In accordance with the Access to Information Act and Privacy Act, you may wish to review material in person. An area on the premises of SSHRC has been designated as a public reading room should an applicant wish to review materials on site. The address is:

350 Albert Street, Ottawa ON

Additional information regarding the ATIP process at SSHRC is found here.