Name of institution: Social Sciences and Humanities Research Council
Reporting period: 2020-04-01 to 2021-03-31
Section 1: Requests under the Privacy Act
|
Number of Requests |
| Received during reporting period |
10 |
| Outstanding from previous reporting period |
2 |
| Total |
12 |
| Closed during reporting period |
10 |
| Carried over to next reporting period |
2 |
Section 2: Requests closed during the reporting period
2.1 Disposition and completion time
| Disposition of Requests |
Completion Time |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More than 365 Days |
Total |
| All disclosed |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
| Disclosed in part |
0 |
3 |
4 |
1 |
0 |
0 |
0 |
8 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| No records exist |
0 |
1 |
0 |
0 |
0 |
0 |
0 |
1 |
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
1 |
4 |
4 |
1 |
0 |
0 |
0 |
10 |
2.2 Exemptions
| Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
| 18(2) |
0 |
22(1)(a)(i) |
0 |
23(a) |
0 |
| 19(1)(a) |
0 |
22(1)(a)(ii) |
0 |
23(b) |
0 |
| 19(1)(b) |
0 |
22(1)(a)(iii) |
0 |
24(a) |
0 |
| 19(1)(c) |
0 |
22(1)(b) |
0 |
24(b) |
0 |
| 19(1)(d) |
0 |
22(1)(c) |
0 |
25 |
0 |
| 19(1)(e) |
0 |
22(2) |
0 |
26 |
8 |
| 19(1)(f) |
0 |
22.1 |
0 |
27 |
0 |
| 20 |
0 |
22.2 |
0 |
27.1 |
0 |
| 21 |
0 |
22.3 |
0 |
28 |
0 |
| - |
- |
22.4 |
0 |
- |
- |
2.3 Exclusions
| Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
| 69(1)(a) |
0 |
70(1) |
0 |
70(1)(d) |
0 |
| 69(1)(b) |
0 |
70(1)(a) |
0 |
70(1)(e) |
0 |
| 69.1 |
0 |
70(1)(b) |
0 |
70(1)(f) |
0 |
| - |
- |
70(1)(c) |
0 |
70.1 |
0 |
2.4 Format of information released
| Paper |
Electronic |
Other formats |
| 0 |
9 |
0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
| Number of Pages Processed |
Number of Pages Disclosed |
Number of Requests |
| 1468 |
1156 |
9 |
2.5.2 Relevant pages processed and disclosed by size of requests
| Disposition |
Less than 100 Pages Processed |
101-500 Pages Processed |
501-1,000 Pages Processed |
1,001-5,000 Pages Processed |
More than 5,000 Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| All disclosed |
1 |
32 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
4 |
66 |
3 |
733 |
1 |
325 |
0 |
0 |
0 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
5 |
98 |
3 |
733 |
1 |
325 |
0 |
0 |
0 |
0 |
2.5.3 Other complexities
| Disposition |
Consultation Required |
Legal Advice Sought |
Interwoven Information |
Other |
Total |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
4 |
0 |
0 |
0 |
4 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
| Total |
4 |
0 |
0 |
0 |
4 |
2.6 Closed requests
2.6.1 Number of requests closed within legislated timelines
|
Requests closed within legislated timelines |
| Number of requests closed within legislated timelines |
9 |
| Percentage of requests closed within legislated timelines (%) |
90 |
2.7 Deemed refusals
2.7.1 Reasons for not meeting statutory deadline
| Number of Requests Closed Past the Legislated Timelines |
Principal Reason |
| Interference with Operations / Workload |
External Consultation |
Internal Consultation |
Other |
| 1 |
0 |
0 |
1 |
0 |
2.7.2 Requests closed beyond legislated timelines (including any extension taken)
| Number of Days Past Deadline |
Number of Requests Past Deadline Where No Extension Was Taken |
Number of Requests Past Deadline Where An Extension Was Taken |
Total |
| 1 to 15 days |
0 |
0 |
0 |
| 16 to 30 days |
0 |
1 |
1 |
| 31 to 60 days |
0 |
0 |
0 |
| 61 to 120 days |
0 |
0 |
0 |
| 121 to 180 days |
0 |
0 |
0 |
| 181 to 365 days |
0 |
0 |
0 |
| More than 365 days |
0 |
0 |
0 |
| Total |
0 |
1 |
1 |
2.8 Requests for translation
| Translation Requests |
Accepted |
Refused |
Total |
| English to French |
0 |
0 |
0 |
| French to English |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
Section 3: Disclosures under subsection 8(2) and 8(5)
| Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Subsection 8(5) |
Total |
| 0 |
0 |
0 |
0 |
Section 4: Requests for correction of personal information and notations
| Disposition for Correction Requests Received |
Number |
| Notations attached |
0 |
| Requests for correction accepted |
0 |
| Total |
0 |
Section 5: Extensions
5.1 Reasons for extensions and disposition of requests
| Number of requests where an extension was taken |
15(a)(i) Interference With Operations |
15(a)(ii) Consultation |
15(b) Translation purposes or conversion |
| Further review required to determine exemptions |
Large volume of pages |
Large volume of requests |
Documents are difficult to obtain |
Cabinet Confidence Section (Section 70) |
External |
Internal |
| 5 |
0 |
1 |
0 |
0 |
0 |
4 |
0 |
0 |
5.2 Length of extensions
| Length of Extensions |
15(a)(i) Interference With Operations |
15(a)(ii) Consultation |
15(b) Translation purposes or conversion |
| Further review required to determine exemptions |
Large volume of pages |
Large volume of requests |
Documents are difficult to obtain |
Cabinet Confidence Section (Section 70) |
External |
Internal |
| 1 to 15 days |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 days |
0 |
1 |
0 |
0 |
0 |
4 |
0 |
0 |
| 31 days or greater |
- |
- |
- |
- |
- |
- |
- |
0 |
| Total |
0 |
1 |
0 |
0 |
0 |
4 |
0 |
0 |
Section 6: Consultations received from other institutions and organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
| Consultations |
Other Government of Canada Institutions |
Number of Pages to Review |
Other Organizations |
Number of Pages to Review |
| Received during the reporting period |
0 |
0 |
0 |
0 |
| Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
| Closed during the reporting period |
0 |
0 |
0 |
0 |
| Carried over to the next reporting period |
0 |
0 |
0 |
0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation |
Number of Days Required to Complete Consultation Requests |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More than 365 Days |
Total |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
6.3 Recommendations and completion time for consultations received from other organizations
| Recommendation |
Number of Days Required to Complete Consultation Requests |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More than 365 Days |
Total |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 7: Completion time of consultations on Cabinet confidences
7.1 Requests with Legal Services
| Number of Days |
Fewer than 100 Pages Processed |
101-500 Pages Processed |
501-1,000 Pages Processed |
1,001-5,000 Pages Processed |
More than 5,000 Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| 1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
7.2 Requests with Privy Council Office
| Number of Days |
Fewer than 100 Pages Processed |
101‒500 Pages Processed |
501-1,000 Pages Processed |
1,001-5,000 Pages Processed |
More than 5,000 Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| 1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 8: Complaints and investigations notices received
| Section 31 |
Section 33 |
Section 35 |
Court action |
Total |
| 1 |
1 |
3 |
0 |
5 |
Section 9: Privacy Impact Assessments (PIA) and Personal Information Banks (PIB)
9.1 Privacy Impact Assessments
| Number of PIA(s) completed |
0 |
9.2 Personal Information Banks
|
Active |
Created |
Terminated |
Modified |
| Personal Information Banks |
2 |
0 |
0 |
0 |
Section 10: Material Privacy Breaches
| Number of material privacy breaches reported to TBS |
0 |
| Number of material privacy breaches reported to OPC |
0 |
Section 11: Resources related to the Privacy Act
11.1 Costs
| Expenditures |
Amount |
| Salaries |
$64,971 |
| Overtime |
$0 |
| Goods and Services |
$14,508 |
- Professional services contracts
|
$14,508 |
|
|
$0 |
| Total |
$79,479 |
11.2 Human Resources
| Resources |
Person Years Dedicated to Privacy Activities |
| Full-time employees |
0.780 |
| Part-time and casual employees |
0.000 |
| Regional staff |
0.000 |
| Consultants and agency personnel |
0.070 |
| Students |
0.000 |
| Total |
0.850 |
- Date modified:
