2018-19 Statistical Report on the Privacy Act

Name of institution: Social Sciences and Humanities Research Council

Reporting period: 2018-04-01 to 2019-03-31

Part 1: Requests under the Privacy Act

- Number of Requests
Received during reporting period 15
Outstanding from previous reporting period 0
Total 15
Closed during reporting period 13
Carried over to next reporting period 2

Part 2: Requests closed during the reporting period

2.1 Disposition and completion time

Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More than 365 Days Total
All disclosed 0 5 0 0 0 0 0 5
Disclosed in part 0 2 3 1 0 0 0 6
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 0 1 0 0 0 0 0 1
Request abandoned 1 0 0 0 0 0 0 1
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 1 8 3 1 0 0 0 13

2.2 Exemptions

Section Number of Requests Section Number of Requests Section Number of Requests
18(2) 0 22(1)(a)(i) 0 23(a) 0
19(1)(a) 0 22(1)(a)(ii) 0 23(b) 0
19(1)(b) 0 22(1)(a)(iii) 0 24(a) 0
19(1)(c) 0 22(1)(b) 0 24(b) 0
19(1)(d) 0 22(1)(c) 0 25 0
19(1)(e) 0 22(2) 0 26 6
19(1)(f) 0 22.1 0 27 2
20 0 22.2 0 28 0
21 0 22.3 0 - -

2.3 Exclusions

Section Number of Requests Section Number of Requests Section Number of Requests
69(1)(a) 0 70(1) 0 70(1)(d) 0
69(1)(b) 0 70(1)(a) 0 70(1)(e) 0
69.1 0 70(1)(b) 0 70(1)(f) 0
- - 70(1)(c) 0 70.1 0

2.4 Format of information released

Disposition Paper Electronic Other formats
All disclosed 0 5 0
Disclosed in part 0 6 0
Total 0 11 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed

Disposition of Requests Number of Pages Processed Number of Pages Disclosed Number of Requests
All disclosed 171 171 5
Disclosed in part 1,750 1,562 6
All exempted 0 0 0
All excluded 0 0 0
Request abandoned 0 0 1
Neither confirmed nor denied 0 0 0
Total 1,921 1,733 12

2.5.2 Relevant pages processed and disclosed by size of requests

Disposition Less than 100 Pages Processed 101-500 Pages Processed 501-1,000 Pages Processed 1,001-5,000 Pages Processed More than 5,000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 4 55 1 116 0 0 0 0 0 0
Disclosed in part 1 98 3 367 2 1,097 0 0 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned  1 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 6 153 4 483 2 1,097 0 0 0 0

2.5.3 Other complexities

Disposition Consultation Required Legal Advice Sought Interwoven Information Other Total
All disclosed 0 0 0 0 0
Disclosed in part 4 0 0 0 4
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 4 0 0 0 4

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline

Number of Requests Closed Past the Statutory Deadline Principal Reason
Workload External Consultation Internal Consultation Other
1 0 1 0 0

2.6.2 Number of days past deadline

Number of Days Past Deadline Number of Requests Past Deadline Where No Extension Was Taken Number of Requests Past Deadline Where An Extension Was Taken Total
1 to 15 days 0 0 0
16 to 30 days 0 1 1
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121  to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 1 1

2.7 Requests for translation

Translation Requests Accepted Refused Total
English to French  0 0 0
French to English  0 0 0
Total 0 0 0

Part 3: Disclosures under subsection 8(2) and 8(5)

Paragraph 8(2)(e) Paragraph 8(2)(m) Subsection 8(5) Total
0 0 0 0

Part 4: Requests for correction of personal information and notations

Disposition for Correction Requests Received Number
Notations attached 16
Requests for correction accepted 0
Total 16

Part 5: Extensions

5.1 Reasons for extensions and disposition of requests

Disposition of Requests Where an Extension Was Taken 15(a)(i) Interference With Operations 15(a)(ii) Consultation 15(b) Translation or Conversion
Section 70 Other
All disclosed 0 0 0 0
Disclosed in part 0 0 4 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 0 0 4 0

5.2 Length of extensions

Length of Extensions 15(a)(i) Interference with Operations 15(a)(ii) Consultation 15(b) Translation Purposes
Section 70 Other
1 to 15 days 0 0 0 0
16 to 30 days 0 0 4 0
Total 0 0 4 0

Part 6: Consultations received from other institutions and organizations

6.1 Consultations received from other Government of Canada institutions and other organizations

Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during the reporting period 1 0 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 1 0 0 0
Closed during the reporting period 1 0 0 0
Pending at the end of the reporting period 0 0 0 0

6.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121  to 180 Days 181 to 365 Days More than 365 Days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 1 0 0 0 0 0 0 1
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 1 0 0 0 0 0 0 1

6.3 Recommendations and completion time for consultations received from other organizations

Recommendation Number of days required to complete consultation requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121  to 180 Days 181 to 365 Days More than 365 Days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 7: Completion time of consultations on Cabinet confidences

7.1 Requests with Legal Services

Number of Days Fewer than 100 Pages Processed 101-500 Pages Processed 501-1,000 Pages Processed 1,001-5,000 Pages Processed More than 5,000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

7.2 Requests with Privy Council Office

Number of Days Fewer than 100 Pages Processed 101‒500 Pages Processed 501-1,000 Pages Processed 1,001-5,000 Pages Processed More than 5,000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 8: Complaints and investigations notices received

Section 31 Section 33 Section 35 Court action Total
3 3 3 0 9

Part 9: Privacy Impact Assessments (PIAs)

Number of PIAs completed 0

Part 10: Resources related to the Privacy Act

10.1 Costs

Expenditures Amount
Salaries  $61,381
Overtime $0
Goods and Services $29,946
—Professional services contracts $29,381
—Other $565
Total $91,327

10.2 Human Resources

Resources Person Years Dedicated to Privacy Activities
Full-time employees 0.73
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.30
Students 0.00
Total 1.03
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