Name of institution: Social Sciences and Humanities Research Council
Reporting period: 2017-04-01 to 2018-03-31
Part 1—Requests under the Privacy Act
|
|
Number of requests
|
| Received during reporting period
|
1 |
| Outstanding from previous reporting period
|
2
|
| Total
|
3 |
| Closed during reporting period
|
3 |
| Carried over to next reporting period
|
0
|
Part 2—Requests closed during the reporting period
2.1 Disposition and completion time
| Disposition of requests
|
Completion time
|
| 1 to 15 days
|
16 to 30 days
|
31 to 60 days
|
61 to 120 days
|
121 to 180 days
|
181 to 365 days
|
More than 365 days
|
Total
|
| All disclosed
|
0
|
1
|
0
|
0
|
0
|
0
|
0
|
1
|
| Disclosed in part
|
0 |
1
|
0 |
0
|
0
|
0
|
0
|
1 |
| All exempted
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| All excluded
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| No records exist
|
0 |
1
|
0
|
0
|
0
|
0
|
0
|
1 |
| Request abandoned
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| Total
|
0 |
3
|
0 |
0
|
0
|
0
|
0
|
3 |
2.2 Exemptions
| Section |
Number of requests |
Section |
Number of requests |
Section |
Number of requests |
| 18(2) |
0 |
22(1)(a)(i) |
0 |
23(a) |
0 |
| 19(1)(a) |
0 |
22(1)(a)(ii) |
0 |
23(b) |
0 |
| 19(1)(b) |
0 |
22(1)(a)(iii) |
0 |
24(a) |
0 |
| 19(1)(c) |
0 |
22(1)(b) |
0 |
24(b) |
0 |
| 19(1)(d) |
0 |
22(1)(c) |
0 |
25 |
0 |
| 19(1)(e) |
0 |
22(2) |
0 |
26 |
1 |
| 19(1)(f) |
0 |
22.1 |
0 |
27 |
0 |
| 20 |
0 |
22.2 |
0 |
28 |
0 |
| 21 |
0 |
22.3 |
0 |
|
2.3 Exclusions
| Section |
Number of requests |
Section |
Number of requests |
Section |
Number of requests |
| 69(1)(a) |
0 |
70(1) |
0 |
70(1)(d) |
0 |
| 69(1)(b) |
0 |
70(1)(a) |
0 |
70(1)(e) |
0 |
| 69.1 |
0 |
70(1)(b) |
0 |
70(1)(f) |
0 |
| |
70(1)(c) |
0 |
70.1
| 0 |
2.4 Format of information released
| Disposition |
Paper |
Electronic |
Other formats |
| All disclosed |
0 |
1 |
0 |
| Disclosed in part |
0 |
1 |
0 |
| Total |
0 |
2 |
0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
| Disposition of requests |
Number of pages processed |
Number of pages disclosed |
Number of requests |
| All disclosed |
376 |
372 |
1 |
| Disclosed in part |
29 |
5 |
1 |
| All exempted |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
| Total |
405 |
377 |
2 |
2.5.2 Relevant pages processed and disclosed by size of requests
| Disposition
|
Less than 100 pages processed
|
101–500 pages processed
|
501–1000 pages processed
|
1001–5000 pages processed
|
More than 5000 pages processed
|
| Number of requests
|
Pages disclosed
|
Number of requests
|
Pages disclosed
|
Number of requests
|
Pages disclosed
|
Number of requests
|
Pages disclosed
|
Number of requests
|
Pages disclosed
|
| All disclosed
|
0
|
0
|
1 |
372 |
0 |
0 |
0
|
0
|
0 |
0 |
| Disclosed in part
|
1 |
5 |
0
|
0
|
0
|
0
|
0
|
0
|
0 |
0 |
| All exempted
|
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded
|
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Requests abandoned
|
0
|
0
|
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total
|
1 |
5 |
1
|
372
|
0
|
0
|
0
|
0
|
0
|
0
|
2.5.3 Other complexities
| Disposition |
Consultation required |
Legal advice sought |
Interwoven information |
Other |
Total |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
0 |
0 |
0 |
0 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
| Requests abandoned |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
| Number of requests closed past the statutory deadline
|
Principal reason
|
| Workload
|
External consultation
|
Internal consultation
|
Other
|
| 0
|
0
|
0
|
0
|
0
|
2.6.2 Number of days past deadline
| Number of days past deadline |
Number of requests past deadline where no extension was taken |
Number of requests past deadline where an
extension was taken |
Total |
| 1 to 15 days |
0 |
0 |
0 |
| 16 to 30 days |
0 |
0 |
0 |
| 31 to 60 days |
0 |
0 |
0 |
| 61 to 120 days |
0 |
0 |
0 |
| 121 to 180 days |
0 |
0 |
0 |
| 181 to 365 days |
0 |
0 |
0 |
| More than 365 days |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
2.7 Requests for translation
| Translation Requests |
Accepted |
Refused |
Total |
| English to French |
0 |
0 |
0 |
| French to English |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
Part 3—Disclosures under subsection 8(2) and 8(5)
| Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Subsection 8(5) |
Total |
| 0 |
0 |
0 |
0 |
Part 4—Requests for correction of personal information and notations
| Dispositions for correction requests received
|
Number
|
| Notations attached
|
0
|
| Requests for correction accepted |
0
|
| Total |
0 |
Part 5—Extensions
5.1 Reasons for extensions and disposition of requests
| Disposition of requests where an extension was taken
|
15(a)(i)
Interference with operations
|
15(a)(ii)
Consultation
|
15(b)
Translation or conversion
|
| Section 70
|
Other
|
| All disclosed
|
0
|
0
|
0
|
0
|
| Disclosed in part
|
0 |
0
|
0
|
0
|
| All exempted
|
0
|
0
|
0
|
0
|
| All excluded
|
0
|
0
|
0
|
0
|
| No records exist
|
0
|
0
|
0
|
0
|
| Request abandoned
|
0
|
0
|
0
|
0
|
| Total
|
0 |
0
|
0
|
0
|
5.2 Length of extensions
| Length of extensions
|
15(a)(i)
Interference with operations
|
15(a)(ii)
Consultation
|
15(b)
Translation purposes
|
| Section 70
|
Other
|
| 1 to 15 days
|
0
|
0
|
0
|
0
|
| 16 to 30 days
|
0 |
0
|
0
|
0
|
| Total
|
0 |
0
|
0
|
0
|
Part 6—Consultations received from other institutions and organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
| Consultations |
Other Government of Canada institutions |
Number of pages to review |
Other organizations |
Number of pages to review |
| Received during reporting period |
0 |
0 |
0 |
0 |
| Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
| Closed during the reporting period |
0 |
0 |
0 |
0 |
| Pending at the end of the reporting period |
0 |
0 |
0 |
0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation
|
Number of days required to complete consultation requests
|
| 1 to 15 days
|
16 to 30 days
|
31 to 60 days
|
61 to 120 days
|
121 to 180 days
|
181 to 365 days
|
More than 365 days
|
Total
|
| All disclosed
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| Disclosed in part
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| All exempted
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| All excluded
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| Consult other institution
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| Other
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| Total
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
6.3 Recommendations and completion time for consultations received from other organizations
| Recommendation
|
Number of days required to complete consultation requests
|
| 1 to 15 days
|
16 to 30 days
|
31 to 60 days
|
61 to 120 days
|
121 to 180 days
|
181 to 365 days
|
More than 365 days
|
Total
|
| All disclosed |
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| Disclosed in part |
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| All exempted |
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| All excluded |
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| Consult other institution |
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| Other |
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
| Total |
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
Part 7—Completion time of consultations on Cabinet confidences
7.1 Requests with Legal Services
| Number of days |
Fewer than 100 pages processed |
101–500 pages processed |
501–1000 pages processed |
1001–5000 pages processed |
More than 5000 pages processed |
| Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
| 1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
7.2 Requests with Privy Council Office
| Number of days |
Fewer than 100 pages processed |
101–500 pages processed |
501–1000 pages processed |
1001–5000 pages processed |
More than 5000 pages processed |
| Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
| 1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Part 8—Complaints and investigations notices received
| Section 31 |
Section 33 |
Section 35 |
Court action |
Total |
| 0 |
0 |
0 |
0 |
0 |
Part 9—Privacy Impact Assessments (PIAs)
| Number of PIA(s) completed |
0 |
Part 10—Resources related to the Privacy Act
10.1 Costs
| |
| Expenditures |
Amount |
| Salaries |
52,060 |
| Overtime |
$0 |
| Goods and Services |
$30,967 |
| • Professional services contracts |
$30,967 |
|
| • Other |
$315 |
| Total |
$83,027 |
10.2 Human Resources
Human Resources
| Resources |
Person years dedicated to Privacy activities |
| Full-time employees |
0.66 |
| Part-time and casual employees |
0.00 |
| Regional staff |
0.00 |
| Consultants and agency personnel |
0.09 |
| Students |
0.05 |
| Total |
0.80 |