Shared Services Canada System Maintenance Notice

Please note that the network will not be available for 15 min on December 3, 2022, anytime between 19:00 and 23:00 (EST).

COVID-19 Update

COVID-19: Impact on SSHRC programs, experts database and perspectives from our community.

Application Instructions—Imagining Canada’s Future Ideas Lab
Stage 1: Expression of Interest

Note: For the purposes of these instructions, the terms “applicant” and “project director” are used to refer to individual applicants and the person acting on behalf of an institutional applicant.

Documents to read before applying

Helpful tips

Write your proposal in clear, plain language. Use non-technical terms that can be understood by a range of audiences with varied areas of expertise.

SSHRC advocates for the practices listed below when applicable in your application. In addition, costs related to these activities are eligible:

  • responsible research data management strategies;
  • open access publishing activities;
  • dissemination in both official languages;
  • promotion and support of official language minority communities; and
  • effective research training.

If you experience technical difficulties, contact the helpdesk as early as possible in the application process. The helpdesk has a higher volume of requests during peak periods and on deadline days.

Application process

See the Imagining Canada’s Future (ICF) Ideas Lab workshop description to confirm you are eligible to apply to this opportunity.

Creating an account and application on the Convergence Portal

Creating an account

If you are a new user, you need to create a Convergence Portal account:

Creating an application

If you leave the Portal before completing and submitting your application, you can find your draft application listed under the “Applications” tab when you log back in.

Accommodations and accessibility

If you need help completing online application forms due to circumstances arising from a disability , contact your institution (scholarship liaison officer, research grant office or other applicant support office) as early in the application process as possible to investigate available supports. If your institution cannot provide help, or needs SSHRC to collaborate on a solution, contact You can also contact SSHRC if you have questions or are seeking specific adaptation arrangements. You do not need to share your medical or sensitive personal information, and, to protect your privacy, should avoid doing so.

Frequently requested accommodations include, but are not limited to:

Applicant or project director responsibilities

By clicking “Submit to Research Administrator” and accepting the Terms and Conditions, the applicant or project director certifies that all information is accurate.

They are also responsible for:

Research or financial administrator responsibilities

By clicking “Forward Selected to Agency,” the research administrator or designated financial administrator for not-for-profit organizations (institutional approval) certifies that:

Electronic submission process and acknowledgement of receipt of applications

Applicants must allow enough time for their institution’s or organization’s internal approval process, as specified by the relevant authorities.

Applications will remain available for download, via the Convergence system, for a period following the application deadline.

Attaching a document

Many modules in your application will require you to attach a PDF file. You must follow the below specified requirements for margins and font size, or your application will be deemed ineligible. An error message will appear if the file you are trying to attach does not meet the required specifications for page length and file size.

Prepare all attachments as follows:

Note: You must preview all attachments you upload to ensure they have been uploaded correctly and the content is viewable. Corrupted or protected files that cannot be opened or viewed will not be accepted.

Supporting documents

Letter of Interest (no longer than 2,000 words)

  1. Heading: Name, title, affiliations and areas of expertise of the applicant;
  2. Research and interdisciplinarity: Explanation of how the applicant’s research interests and experience will allow them to contribute to the topic of this ICF Ideas Lab, including references to multi-or interdisciplinary projects or activities (committee work, joint teaching initiatives, etc.);
  3. Collaborations and partnerships: Description of the applicant’s experience with:
    1. research collaborations;
    2. the co-creation, co-design and co-production of research;
    3. partnerships and collaborations within the academic community (committee work, joint teaching initiatives, etc.);
    4. partnerships and collaborations with industry and community stakeholders;
  4. Knowledge mobilization and communication: Evidence of the applicant’s ability to communicate with nonspecialists, and of experience with knowledge mobilization activities and the co-creation of research (public talks, social media, policy briefs, SSHRC’s Storytellers competition, etc.);
  5. Innovation and creativity: Explanation of how the applicant has produced highly original and forward-thinking research or research-creation, and demonstrated creativity in research and other professional activities (teaching, curriculum development, start-ups, etc.);
  6. Overall potential to contribute to the ICF Ideas Lab: Statement outlining the applicant’s objectives in wishing to participate in the ICF Ideas Lab workshop, and an explanation of how participation would impact their career.

Curriculum vitae (no longer than 10 pages)

The CV should highlight experiences and outputs that demonstrate innovation, interdisciplinarity, ability to collaborate and/or interest in the workshop topic. Applicants should review the Evaluation Criteria and Scoring section of the ICF Ideas Lab description when preparing their CVs.

Include the following sections:

  1. Academic background: Beginning with your highest degree, list all relevant degrees.
  2. Credentials: List awards, distinctions, licences and professional designations you have received and think would be the most pertinent to the adjudication of your application.
  3. Work experience: Beginning with your current role, list professional roles. Work experience can include both academic roles as well as roles in other sectors.
  4. Funded research: In reverse chronological order, list grants or contracts you have received from SSHRC or other sources.
  5. Relevant research contributions over the last six years: Outline your research contributions within six years of the application deadline date. In the case of those candidates claiming career interruptions (see h. below), you may include publications drawn from your most recent periods of research activity to an overall total of six years.

    Provide details, as appropriate, about the contributions you listed, as follows:
    • Specify your role in co-authored publications.
    • For published contributions, provide complete bibliographic notices (including co-authors, title, publisher, journal, volume, date of publication and number of pages) as they appear in the original publication.
    • For publications in languages other than French or English, provide a translation of the title and the name of the publication.
    • For recent graduates, list theses.

    Group your contributions by category in the following order, as applicable, listing your most recent contributions first.
    • Refereed contributions: Examples include books (where applicable, subdivide according to those that are single-authored, co-authored and edited works), monographs, book chapters, articles in scholarly refereed journals and conference proceedings.
    • Be aware that a “refereed work” involves its assessment: in its entirety—not merely an abstract or extract; before publication; and by independent (at arm’s length from the author), anonymous, qualified experts.
    • Other refereed contributions: Examples include papers presented at scholarly meetings or conferences and articles in professional or trade journals.
    • Non-refereed contributions: Examples include book reviews, published reviews of work, research reports, policy papers and public lectures.
    • Forthcoming contributions: Indicate one of the following statuses: “Submitted,” “Revised and submitted,” “Accepted” or “In press.” Provide the name of the journal or book publisher and the number of pages. Contributions not yet submitted should not be listed.
    • Creative outputs: Examples of creative outputs may include exhibitions, performances, publications, presentations, and film, video and audio recordings. List your most recent and significant achievements grouped by category. Creative outputs will be evaluated according to established disciplinary standards and creative and/or artistic merit. If applicable, you may include a website link. SSHRC cannot guarantee that links will be accessed.

  6. Other research contributions: Describe any other contributions to research and the advancement of knowledge within the last six years, including your research contributions to non-academic audiences (e.g., public, policy-makers, private sector and not-for-profit organizations).
  7. Most significant career research contributions: List and rank up to five of your most significant contributions over your entire career. The six-year rule does not apply to this section. Therefore, contributions listed here may differ from those listed in other sections of your CV. Ensure that you explain briefly the significance of the contributions listed.
  8. Career interruptions and special circumstances:
    • Career interruptions occur when researchers are taken away from their research work for an extended period of time for health, administrative, family or other reasons, or reasons related to the COVID-19 pandemic. In these cases, as explained in the Relevant research contributions over the last six years section, explain the interruption(s) and ask that an overall total of six years of research activity be considered by the adjudicating committee.
    • Special circumstances involve slowdowns in research productivity created by health (and/or disability-related), administrative, family, cultural or community responsibilities, socio-economic context, COVID-19 or other reasons (i.e., the researcher was not completely taken away from research work). Applicants from small institutions may indicate their teaching load in this section if the change in workload impacted their research output.
    • Indigenous applicants can use the “Special Circumstances” section of their application form to describe special circumstances that may have had an impact on their academic or career paths.
    • SSHRC asks its adjudication committees to consider career interruptions and special circumstances that may have affected candidates’ record of research achievements. In doing so, adjudication committee members will be able to more accurately estimate the productivity of each researcher, independent of any career interruptions or special circumstances in the last six years.
    • All information provided to SSHRC is subject to the Privacy Act. Applicants are reminded that the information included in this section of their application will be shared with both external assessors and adjudication committee members for consideration as part of their application. For more information, see merit review. All SSHRC merit reviewers are subject to the Tri-Agency Conflict of Interest and Confidentiality Policy, and are prohibited from sharing this information outside of the merit review process.
  9. Contributions to training: Provide the following information on students you have helped train within the last six years:
    • Indicate your role in supervising or co-supervising ongoing and/or completed theses, listing these by the student’s level of studies.
    • Describe efforts you have made to involve students (e.g., doctoral, master’s or undergraduate) and/or postdoctoral researchers in your research activities.
    • Specify if opportunities for such contributions have been limited because your postsecondary institution does not have graduate degree programs in your field or discipline.

Date modified: