Alternative formats:

PDF | video | e-Learning Module

The journey of a SSHRC application

How applications are processed and adjudicated


Step 4:
Applicants receive results


Step 3:
Merit review


Step 2:
Verifying eligibility


Step 1:
Submitting your application


Step 1:

Submitting your application

Applications are submitted to SSHRC via online forms, the Research Portal, or mail, depending on the funding opportunity.

200 institutions
or organizations are eligible to administer SSHRC funds.

Consult your institution/organization well before the application deadline.



A single competition may receive 100 to nearly 3,000 applications, depending on the funding opportunity.


SSHRC handles as many as 12,500 applications per year.


About 70% of web form applications are submitted on the competition deadline date.

Prepare your application:

  • Give yourself plenty of time to plan and to address your questions.
  • Use any checklists provided, so you don’t miss anything.
  • Once submitted, your application data is transferred to SSHRC’s grants management system, which tracks its progress.

Step 2:

Verifying eligibility

SSHRC staff ensure all applications meet the eligibility requirements listed in the funding opportunity description.

  • Verifying the eligibility of the applicant and participants
  • SSHRC’s policies and regulations
  • Application is complete, subject matter corresponds to SSHRC’s mandate

Applicants are notified if their application is deemed ineligible.


Usually, 98% of SSHRC applications are deemed eligible.


Step 3:

Merit review

Once an application is deemed eligible, it is ready for merit review.

  • Public funds
  • 90 committees
  • External assessors and experts
  • Observers
  • Results
  • Continuously improving review process


More than 600 committee members every year.


Some 6,000 external assessors and experts from Canada and around the world.

SSHRC staff present the committees’ recommendations to SSHRC’s senior management for approval.

The Agreement on the Administration of Agency Grants and Awards by Research Institutions

High standards:

  • Legal
  • Ethical
  • Financial

See the Merit Review section of SSHRC’s website for more details.


Step 4:

Applicants receive results

Depending on the type of funding, applicants may be notified of results directly.

  • SSHRC notifies institution of results
  • Applicant receives formal correspondence
  • Terms and conditions of funding
  • Transfers funds
  • Results within 6 to 8 weeks of adjudication
  • Appeal a negative funding decision

SSHRC recognizes the efforts of all participants in the merit review process, and congratulates award holders.







Applicants and their institutions may NOT make public announcements about grants or awards until the results are formally announced by the Government of Canada.

All results are made public on the SSHRC website following these announcements.

*Disclaimer: This information pertains to grant, fellowship and scholarship applications received by SSHRC. The process for tri-agency initiatives and Impact Award nominations may differ.