Rules and Regulations—The Storytellers

National contest for students enrolled at Canadian postsecondary institutions

The Sponsor of this contest is the Social Sciences and Humanities Research Council of Canada (SSHRC) and its Collaborating Organizations.

Eligibility
Contest period and entry
Eligible submissions
Prizes
Important information about entering the contest
Judging the submissions
Judging criteria
Finalists and Final Winners
Personal information



Eligibility

  1. The Sponsor’s “The Storytellers” contest (the “Contest”) is open to residents of Canada who at the time of entry: (i) are students (undergraduate or graduate) enrolled at a Canadian postsecondary institution and (ii) are nineteen (19) years of age or older (the “Contestants” or “Contestant”). The Contest is not open to postdoctoral fellows.
  2. Employees of the Sponsor or of the Federation for the Humanities and Social Sciences, including immediate family members and/or those living in the same household (whether legally related or not) are not eligible. For purposes of the Contest, immediate family members are defined as spouse, domestic partner, parents, legal guardians, in-laws, grandparents, siblings, children and grandchildren.
  3. Previous prize winners are eligible to enter the Contest if:
    • the research featured in their submission is materially different, as determined by the Sponsor, from that of their previous winning submission(s); and
    • they conform to all other eligibility requirements.


Contest period and entry

Phase 1

  1. To be eligible for Phase 1 of the Contest, Contestants must agree to the “Consent and agreement,” complete the SSHRC Student Challenge Secure Upload and electronically submit their Phase 1 Submission by way of the Contest Entry Portal between January 5, 2016 at 10 a.m., Eastern Time and January 29, 2016 at 4:59 p.m., Eastern Time (the “Phase 1 Closing Date”). It is the sole responsibility of each Contestant to ensure all required materials are received by the Sponsor by the Phase 1 Closing Date.

Phase 2

  1. To be eligible for Phase 2 of the Contest, Contestants must be one of the twenty-five (25) Finalists (as defined in section 20 below) of Phase 1, and must present, in person, a version of their Phase 1 Submission at an event at the 2016 Congress of the Humanities and Social Sciences in Calgary, AB (“Storytellers Showcase”).


Eligible submissions

Phase 1

  1. To participate in Phase 1 of the Contest, a Contestant must submit a video, audio, text or infographic file featuring a research project or initiative funded by SSHRC and carried out at the institution at which the Contestant is enrolled at the time of submission (the “Phase 1 Submission”).
  2. A Phase 1 Submission must not exceed: three (3) minutes in length for video or audio; 300 words for text or infographic (NB: this includes words in images or captions, but does not include the title of a Submission, nor acknowledgements/credits, if any); and 99 megabytes (all electronic files, including audio/video).
  3. A Phase 1 Submission must be submitted as a file via the SSHRC Student Challenge Secure Upload. Links to websites, public or private, will not be accepted.

Phase 2

  1. To participate in Phase 2 of the Contest, a Finalist must give a live presentation (the “Phase 2 Submission”), featuring the same research funded by SSHRC as that featured in his or her Phase 1 Submission, at the Storytellers Showcase.
  2. A Phase 2 Submission must not exceed three (3) minutes in length.

Phase 1 and Phase 2

  1. A Phase 1 Submission and a Phase 2 Submission (collectively, a “Submission” or “Submissions”), respectively, must be respectful and courteous, and be in English or French or both.
  2. Only one entry per person is permitted in each of Phase 1 and Phase 2.
  3. The Submission must be an entirely original work created by the Contestant and the Contestant must have all necessary rights in and to the Submission.
  4. The Submission must not infringe upon or violate any laws or any third party rights, including, but not limited to, copyright, patent, trademark, trade secret or other proprietary rights and must not constitute material that would be considered libelling, defamatory, a privacy violation, tortious or a contract breach.
  5. The Contestant must obtain, and make available to Sponsor upon Sponsor’s request, all necessary permissions, licenses, clearances, releases, waivers of moral rights and other approvals from third parties (including but not limited to all copyright holders and all individuals appearing in the Submission) necessary to use the Submission, in whole or in part, in any way, including without limitation, to reproduce, make derivatives, edit, modify, translate, distribute, transmit, publish, license and broadcast the submission worldwide, by any means.
  6. In the event the Submission contains any reference to or likeness of any identifiable third parties, the Contestant must obtain, and make available to Sponsor upon Sponsor’s request, consent from all such individuals and their parent/guardian if they are under the age of majority in their jurisdiction of residence.
  7. Contestants must grant the Sponsor, irrevocably and in perpetuity, the right to use the Submission, in whole or in part, in any way, including without limitation, to reproduce, make derivatives, edit, modify, translate, distribute, transmit, publish and broadcast the Submission worldwide (by any means) and to authorize others to carry out such acts as listed above in this section without compensation.
  8. Contestants, to protect their own privacy and the privacy of others, must not include personal information including, but not limited to, phone numbers, social insurance numbers, banking information, resumes or email addresses in their Submissions. Any Submissions that appear to contain such personal information may be deemed ineligible.
  9. The Sponsor will not accept Submissions that are offensive to an individual or an organization, rude in tone or abusive. The Sponsor reserves the right to refuse, edit or remove any of the following:

    • racist, hateful, sexist, homophobic, slanderous, insulting, or life-threatening content;
    • serious, unproven, unsupported, or inaccurate accusations against individuals or organizations;
    • abusive, aggressive, coarse, explicit, vulgar, violent, obscene or pornographic content;
    • content that encourages or suggests illegal activity;
    • announcements, solicitations, advertisements, or endorsements of any organizations or corporations;
    • attempts to defame or defraud any individual, group or agency; or
    • unintelligible or irrelevant content.


Prizes

Phase 1

  1. Contestants in Phase 1 are eligible to win one of twenty-five (25) cash prizes each valued at $3,000. The winning Contestants of Phase 1 will be considered the 25 finalists (the “Finalists”). The Finalists will also be expected to attend SSHRC’s Research Communications Workshop (the “Workshop”), and the Storytellers Showcase, both at the 2016 Congress of the Humanities and Social Sciences (“Congress”), and will receive complimentary Congress registration* and three nights’ lodging* at the University of Calgary, in Calgary, AB**. The Finalists will be responsible for all travel costs to and from Congress.
  2. The odds of winning a prize in Phase 1 are dependent on the total number and quality of eligible entries received before the Phase 1 Closing Date.

Phase 2

  1. From among the Phase 2 Submissions, five (5) Phase 2 Submissions will be selected as final winners (“Final Winners”). The Final Winners will be offered: 1) the chance to present a version of their Phase 2 Submission at the 2016 SSHRC Impact Awards ceremony in fall of 2016 (the “Impact Awards”); and 2) travel costs to and from the ceremony, along with two nights’ lodging.
  2. The chances of winning in Phase 2 will be no less than one in five, and will depend on the number of Phase 2 Submissions.

Engagement Prize

  1. Subject to section 30 below, the Sponsor may award one (1) Engagement Prize to the Finalist who most creatively and consistently promotes:
    1. his or her Submission;
    2. the Submissions of other Finalists; and
    3. the Contest generally.
  2. The recipient of the Engagement Prize will be determined by the Finalists at Congress 2016, through voting moderated by the Sponsor.
  3. To be eligible to receive the Engagement Prize, a Finalist must be in attendance at the Storytellers Showcase at Congress 2016, and must participate in voting for the recipient of the Engagement Prize.
  4. The Engagement Prize will consist of one (1) Apple iPad (approximate value $899), to be awarded at the Storytellers Showcase, at Congress 2016 at the University of Calgary.
  5. The chances of winning the Engagement Prize will be no less than one in twenty-five.
  6. In the case of a tie, the Sponsor will determine, in its sole discretion, the recipient of the Engagement Prize.
  7. The Sponsor reserves the right not to award the Engagement Prize for any reason.


Important information about entering the Contest

  1. Submissions will not be returned to the Contestants.
  2. Phase 1 Submissions must not be shared publicly prior to Sponsor’s announcement of Finalists.
  3. In the Contest Entry Form, a Contestant must consent to the use, reproduction, publication, transmission and/or broadcasting of his/her name, likeness, and/or prize information, without compensation, in any publication or promotion by the Sponsor, for the purposes of promoting the Contest, its Finalists or Final Winners, and/or the benefits of research in the social sciences and humanities field.


Judging the submissions

  1. Submissions will be judged by a panel of judges chosen by the Sponsor. The decisions of the judges and the Sponsor on all matters relating to Phase 1 and Phase 2 are final and not open to appeal.
  2. At time of adjudication, any judges deemed by the Sponsor to have a real or perceived conflict of interest with a Submission under consideration will be recused from discussions of that Submission. A judge will be considered to be in a conflict of interest if the Submission involves:

    • a friend;
    • an immediate family member (as defined above);
    • an institutional colleague; or
    • a person with whom the judge is involved in a dispute.

  3. If the Sponsor, in its sole discretion, deems that an insufficient quantity or quality of Submissions has been received, the Sponsors reserve the right not to award any prizes and terminate the Contest.


Judging criteria

Phase 1

  1. Phase 1 Submissions that meet all eligibility requirements will be judged as follows:
    • 30% Creativity/Engagement (compelling your audience)
    • 30% Persuasiveness (communicating the impact)
    • 40% Clarity (explaining the research)

Phase 2

  1. Phase 2 Submissions that meet all eligibility requirements will be judged as follows:
    • 40% Creativity/Engagement (compelling your audience)
    • 30% Persuasiveness (communicating the impact)
    • 30% Clarity (explaining the research)



Finalists and Final Winners

Phase 1

  1. Each of the Finalists will be notified by telephone or email no later than March 22, 2016 that his/her Submission has won and of the procedure to follow to claim the applicable prize. If an individual declines the prize, it may be awarded to another Phase 1 Submission in accordance with these Contest rules and regulations.

Phase 2

  1. Each of the Final Winners will be notified at the Storytellers Showcase, that his/her Submission has won and of the procedure to follow to claim the applicable prize. If an individual declines the prize, it may be awarded to another Phase 2 Submission in accordance with these Contest rules and regulations.

General

  1. Only Finalists or Final Winners will be notified of a win.
  2. Before collecting a prize and within five (5) calendar days of being notified that his/her Submission has been selected, any Finalist or Final Winner will be required to provide consent and release confirming, among other things, compliance with these Contest rules and regulations; acceptance of the prizes awarded, and consent that their personal information, such as name, likeness, institution of enrolment and/or prize information, may be used, without further compensation, in any publication or promotional material, by the Sponsor, for the sole purposes of promoting the Contest, its Finalists and Final Winners and/or the benefits of research in the social sciences and humanities.
  3. All prizes must be accepted as awarded, without substitution; are not transferrable or convertible to cash; and are not for resale.
  4. Names of Finalists and Final Winners will be made public no later than April 4, 2016 for Phase 1, and in June, 2016 for Phase 2 via social media channels (i.e.: Twitter and Facebook) and other means, including Sponsor’s website. 
  5. The Sponsor reserves the right to cancel, terminate, modify or suspend the Contest for any reason. Any notification of such action may be posted online on SSHRC’s website and/or via social media channels, and contestants are encouraged to periodically check for such notifications.
  6. The Sponsor reserves the right to change Contest rules and regulations without reason, including, if necessary, to comply with any applicable law. Any notification of such action may be posted online on SSHRC’s website and/or via social media channels, and contestants are encouraged to periodically check for such notifications.
  7. By entering this Contest, Contestants agree to abide by these Contest rules and regulations, and acknowledge that the Sponsor shall not be responsible for any damages, costs, demands, claims or losses of any kind incurred by any Contestant as a result of participation in this Contest.
  8. This Contest shall be governed by and construed in accordance with the laws of Ontario and any applicable federal laws. These rules and regulations govern all aspects of the Contest and are binding on all Contestants.
  9. This is a skills-based contest and is void where prohibited by law.
  10. The Sponsor is not responsible for entries that are delayed, lost, misdirected, incomplete, damaged or destroyed. Any entry that is tampered with, unreadable, unintelligible or mutilated will be ineligible. The Sponsor is not responsible for telephone, computer or network malfunction or error (whether technical or human in nature), communication disruption or other forces beyond the reasonable control of the Sponsor.


Personal information

  1. Any personal information collected in order to administer the Contest is under the control of SSHRC and will be managed in accordance with the Privacy Act. Information collected for the purposes of administering the Contest may be subject to disclosure in accordance with the Access to Information Act. Personal information of Finalists and Final Winners, such as name, likeness, institution of enrolment and/or prize information may be used, without compensation, in any publication or promotional material by the Sponsor for the sole purposes of promoting the Contest, its Finalists and/or Final Winners and/or the benefits of research in the social sciences and humanities.
  2. Questions regarding the collection, disclosure and use of your personal information may be directed to Storytellers@sshrc-crsh.gc.ca.


* Congress registration and lodging courtesy of the Federation for the Humanities and Social Sciences

** Accommodations at Congress 2016 will consist of a single room, with a shared private washroom, on the campus of the University of Calgary.