Video walkthrough: Doctoral Awards



Release Date

Sept 13, 2013


A walkthrough of SSHRC's web resources related to the fall 2013 Doctoral Awards competition.

Read the transcript


Hello and welcome to the walkthrough of SSHRC’s web resources related to the fall 2013 Doctoral Awards competition.

Today, I will provide you with an overview of some of the most important online information about the Doctoral Awards funding opportunity. Specifically, we will look at:

  • the funding opportunity description;
  • the Doctoral Awards application form;
  • the information available for applicants in SSHRC’s Resource Centre; and
  • the Award Holder’s Guide for scholarship and fellowship recipients.

Section 1

We will start with the Doctoral Awards funding opportunity description.

To access information about this funding opportunity, click “Funding” on the top navigation menu, then click “Funding – Search for Funding” to get to the funding search tool. Under the “Type of Applicant” field select “Graduate Student” and click on “Search” to see a list of all the opportunities available for students.

It may interest you to know that, since the renewal of SSHRC’s program architecture, in some cases, graduate students may be eligible under the Insight and Connection Programs, as well as Joint Initiatives funding opportunities. Be sure to investigate all of the funding opportunities available to graduate students by clicking through to the funding opportunity descriptions.

You can also find the Doctoral Awards funding opportunity description by going directly to the Talent section by clicking “Talent Program” under “Funding” on the top navigation menu, scrolling down to the section labeled Graduate Students, and clicking on either the “SSHRC Doctoral Fellowships” or the “Joseph‑Armand Bombardier Canada Graduate Scholarships Program—Doctoral Scholarships” link.

At the top of the funding opportunity description, you will find information about the value and duration of the Doctoral Awards, the deadline for application, and the timeline for the announcement of the competition results. SSHRC offers two types of funding for doctoral students: SSHRC Doctoral Fellowships and Joseph‑Armand Bombardier Canada Graduate Scholarships Program Doctoral Scholarships. Note that applicants apply for both awards by completing one application form. If you are eligible for both awards, SSHRC will automatically consider you for both.

Subsequent sections of the description list key rules and regulations, including information on eligibility of applicants, and research areas.

  • One very important eligibility rule relates to subject matter. If your proposed research is health‑related, we strongly encourage you to check whether or not your research is eligible for SSHRC funding by carefully reviewing the guidelines on selecting the appropriate funding agency. These guidelines touch on what research into health‑related subjects is not eligible at SSHRC, what research is eligible at SSHRC, and include information about the eligibility of research in psychology.
  • Once you have read these guidelines, if you still have questions about the eligibility of your health‑related project, please provide SSHRC with a one‑page summary of your proposal, highlighting your research objectives and questions as well as the expected impacts or outcomes. SSHRC program officers will provide you with a recommendation on the eligibility of your research in advance of the application deadline. If your research is related to fundamental processes or is health‑related, we recommend that you investigate the funding opportunities at the Natural Sciences and Engineering Research Council and/or the Canadian Institutes of Health Research, since applications for these agencies’ funding opportunities have different requirements and deadlines.

Next on the SSHRC funding opportunity description page, you will find the eligibility criteria for Doctoral Award applications. Please be sure to verify your eligibility to this funding opportunity before you apply.

The next section describes the application process. It is important to note that if, in fall 2013, you are registered in a degree program at a Canadian university with a doctoral quota, you must submit your application to your university by their internal deadline. All other applicants must submit directly to SSHRC by November 6, 2013. To find out if your institution has a quota, please click on “quota” within the description.

The “Evaluation and Adjudication” section highlights the Doctoral Awards evaluation criteria, competition process and selection committee structure.

The final sections of the funding opportunity description provide links to:

  • the regulations governing fellowship applications;
  • SSHRC’s Definitions of Terms;
  • related funding opportunities, such as the Michael Smith Foreign Studies Supplement available to Canada Graduate Scholarship holders;
  • the relevant award holder’s guides;
  • the Resource Centre (which we will visit later in this tutorial); and
  • a link to an update on the renewal of SSHRC’s Talent program, which outlines the projected timelines for changes to SSHRC’s Talent program, including changes to the Doctoral Awards funding opportunity.

You will also find contact information for the Research Training Portfolio.

Section 2

To create an application, from the overview menu in the description, select “Application and Instructions.” Once on the registration page, create an account by registering with SSHRC’s web‑based application forms system, or log in. From “My Portfolio” select “Create New Form” and, from the choices available, select “Doctoral Awards Program.”

Instructions for completing the Doctoral Awards application form are found by clicking “Instructions” in the top navigation bar. The application form consists of several sections. Please read the instructions for each section of the application, in order to ensure that your application is complete. A complete application must include supporting documents, including letters of appraisal and transcripts. Verify that you have received your supporting documents well in advance of the deadline so that you have time to collect any missing documentation. Late applications will not be accepted.

During your application process, you may select “Edit Form” to make changes to your doctoral application form, “Verify” to see which sections remain to be completed or corrected, or “Print Preview” to see a PDF version of your application. Your application must be printed, signed and submitted, along with your supporting documents, by your university’s internal deadline or by SSHRC’s direct deadline, based on your eligibility to apply.

If you want to see what makes up a Doctoral Award application before creating the application form, or if you have questions about the process or what makes a good application, we have a variety of information available in our Resource Centre.

Section 3

SSHRC’s Resource Centre offers a variety of tools for applicants to SSHRC’s funding opportunities.

You can find the Resource Centre in a variety of ways. There is a link at the bottom of the doctoral awards funding opportunity description that will take you directly to the Doctoral Resource Centre, but you can also find it by clicking “Funding” in the top navigation menu, followed by “How to Apply” and then “Resource Centre” in the left‑hand navigation menu. You can also reach it from our homepage by clicking on the “Resource Centre” link in the box titled “Funding Focus” in the left‑hand column.

In the Resource Centre, click on “Doctoral Awards.”

  • The first resource—“What’s in a doctoral application?”—gives you a summary of the main elements and documents that make up a complete application.
  • The second resource, our newly updated “Frequently asked questions about the doctoral awards application process,” is a comprehensive list of the most important and frequently asked questions about applying for a doctoral award. This list of questions and answers is a fast and simple reference tool.
  • The next resource is the “Doctoral awards application checklist,” which includes tips for preparing an application.
  • “Frequently asked questions about SSHRC’s online application forms” provides answers to your technical questions about our web‑based application forms.
  • Finally, you will find another link to our subject matter eligibility guidelines.

Section 4

We will now show you where to find Award Holder’s Guides A and B, which contain important information about the eligibility requirements for holding a SSHRC Doctoral Fellowship or Canada Graduate Scholarship. To find these guides, click “Funding,” “Using Your Funds” and then “Regulations” in the left‑hand navigation bar. On the Regulations page, click on the second link, “Regulations Governing the Use of Fellowship and Scholarship Funds.” Select “Award Holder’s Guide A” or “B,” and click on “Regulations” in order to view the regulations that govern Doctoral Awards.

  • In order to hold a Doctoral Award, some factors to keep in mind—even at the application stage—are that you must:
    • successfully complete all requirements of your previous degree before you take up your Doctoral Award; and
    • be registered and engaged in full‑time study throughout the tenure of your award.
  • Please be sure to read the Award Holder’s Guide A for all of the detailed information about holding a SSHRC Doctoral Fellowship in Canada or a Canada Graduate Scholarship. The Award Holder’s Guide B contains information on holding a SSHRC Doctoral Fellowship abroad.
  • The award holder’s guides contain all of the information for the management of your award, including how to change your start date, start your payments, change universities, or request a deferment or interruption.
  • Clicking “Forms” will take you to all of the forms that SSHRC requires for the administration of your award.

If this walkthrough did not provide you with the answer that you were looking for, please email Our contact information can be found in the “Contact Us” section of the SSHRC website, as well as at the bottom of the Doctoral Awards funding opportunity description. Please note that email will have a faster response time than phone calls.

On behalf of SSHRC, I would like to thank you for watching. Goodbye.