Q&A: Research Portal and Canadian Common CV

  1. Why is SSHRC moving to the new Research Portal?
  2. Why is SSHRC moving to the Canadian Common CV (CCV)?
  3. Why do I have two accounts, one for the Research Portal and one for the CCV?
  4. Is the Research Portal and CCV only for the Insight Development Grants?
  5. Will the CCV take longer to complete than the SSHRC CV?
  6. Will users’ data be migrated from an existing CCV?
  7. Will data be migrated from my existing SSHRC CV to the CCV?
  8. Does the CCV allow me to upload my publications as a PDF attachment?
  9. What is structured data?
  10. What are the benefits of structured data?
  11. Will I need to maintain and update my SSHRC CV as well as the new SSHRC CCV?
  12. How do I know what fields are mandatory in the CCV?



  1. Why is SSHRC moving to the new Research Portal?
    As part of our process of continuous improvement, we are committed to updating and simplifying the application process. The new Research Portal will provide a single point of entry for applicants, reviewers, committee members, institutions and partners, and will improve the application and grant-management process. The new system will also be compliant with the Government of Canada’s standards for accessibility, usability, and interoperability.

  2. Why is SSHRC moving to the Canadian Common CV?
    The Canadian Common CV (CCV) will allow researchers to maintain their CV data in a single, centralized Canadian repository, which can be used to apply to a growing number of organizations across the country (currently 22), including the tri-councils, CFI and the Canada Council. The vision and objectives for the CCV are to:

    • streamline procedures and, more importantly, lighten the load on the research community when applying for funding, or for reporting purposes, on the principle that the CV data entered once by the researcher can be readily utilized in a manner that suits the requirements of any subscribing institution (each institution will have its own, unique template, sharing certain common fields);
    • facilitate the collection of a common data set required by agencies; and
    • create a public repository, which will showcase Canadian researcher expertise.
  3. Why do I have two accounts, one for the Research Portal and one for the CCV?
    The new Research Portal and the CCV are two separate systems, each with its own portal, which SSHRC is adopting concurrently. SSHRC’s new Research Portal is based on a proven software platform that has been configured to SSHRC’s needs, and is administered by our Information and Innovation Solutions division. The CCV, developed and hosted by CIHR, is a web-based application that provides researchers with a single, common approach to gathering CV information required by a network of federal, provincial and not-for-profit research funding organizations, and which will facilitate application by users to a host of other agencies, along with SSHRC.

  4. Is the Research Portal and CCV only for the Insight Development Grants?
    The Insight Development Grants (IDG) are the first funding opportunity to move to the Research Portal and CCV. Other programs and funding opportunities will be migrated to these systems over the next two years. We will communicate the transition schedule when it becomes available. In the meantime, applicants to other funding opportunities will continue to use the current SSHRC CV and application system.

  5. Will the CCV take longer to complete than the SSHRC CV?
    Given that the CCV system is new, we encourage applicants to allow additional time to familiarize themselves with its full contours and capabilities, and to enter their data. Once the data are in the system, only updating is required. Since CV data only needs to be entered once and can be re-used for future applications to SSHRC and/or other participating organizations, the CCV will lighten the load on the research community in the long run.

  6. Will users’ data be migrated from an existing CCV?
    Yes. By logging in to an existing CCV account and choosing “SSHRC,” users’ existing data will populate the SSHRC template.

  7. Will data be migrated from my existing SSHRC CV to the Common CV?
    No. Any attempt at migration could result in error and widespread data corruption.

  8. Does the CCV allow me to upload my publications as a PDF attachment?
    The CCV requires that applicants enter all information, including publications, as structured data, rather than as an attached PDF. This greatly simplifies future correction and updating of publications.

  9. What is structured data?
    The term “structured data” refers to information that is identifiable, searchable and usable because it is organized in a structured database. In this instance, some things that were a single piece of data (e.g., an uploaded pdf) in the SSHRC CV, are now entered as multiple, separate fields within the CCV (e.g., title, publication date, etc.).

  10. What are the benefits of structured data?
    Structured data offers the following advantages:

    • enables users to easily repurpose their data;
    • facilitates uniform sorting of data for SSHRC staff and reviewers;
    • enables use of data across organizations using the CCV;
    • allows improved reporting and impact assessment;
    • allows better management of conflicts of interest; and
    • allows the user to make changes to single fields as required, as opposed to an entire document.
  11. Will I need to maintain and update my SSHRC CV as well as the new SSHRC CCV?
    Over the next two years, we will move all of our competitions to the CCV as we bring them on board the Research Portal. By 2014, all SSHRC competitions will use the Research Portal and the CCV. In the meantime, it is possible that applicants to multiple SSHRC competitions may need to maintain and update both their CCV and their SSHRC CV.

  12. How do I know what fields are mandatory in the CCV?
    Fields indicated in the CCV by an asterisk are mandatory for all participants. To determine which fields in addition to these may be required for you, please refer to the tables provided within the SSHRC CCV instructions. The instructions can be found on the funding opportunity description page for the Insight Development Grants, as well as on the CCV upload page of the user portal.