Postsecondary Institutions Applying for Institutional Eligibility (Colleges and Universities)

Application Process

A postsecondary institution can submit an institutional eligibility application to SSHRC at any time.

Requirements

Canadian postsecondary institutions that wish to administer grants and awards must demonstrate that they meet the requirements outlined in the Institutional Eligibility Requirements for the Administration of Grants and Awards by submitting supporting documentation to institutional.eligibility@sshrc-crsh.gc.ca.

All documents must be numbered and assembled in the order indicated. All documents should be submitted in PDF or Microsoft Word format to institutional.eligibility@sshrc-crsh.gc.ca.

To become eligible to more than one federal research granting agency—i.e. SSHRC, the Natural Sciences and Engineering Research Council (NSERC) or the Canadian Institutes of Health Research (CIHR)—please request a “joint review.” Ensure that your application specifies which other agencies you wish to apply to, and indicates that you authorize the agencies to share the documentation provided. A joint response will be issued once the review is complete. Please note that you need only send your request to one agency.

Requirements for Institutions With Signed Agreements at the Natural Sciences and Engineering Research Council or the Canadian Institutes of Health Research

If an institution is already eligible at NSERC or CIHR, this will minimize the institution’s workload in applying for SSHRC institutional eligibility. SSHRC will require the institution’s written permission to access the documents provided to NSERC or CIHR. In addition, the applicant will have to submit:


Guidelines for Research Administrators

The institution’s research administrator is responsible for reviewing applications for SSHRC funding from applicants affiliated with their institution, approving them as appropriate, and forwarding them to SSHRC.

In order to apply for a funding opportunity, each organization eligible to administer grants and awards must have an assigned research administrator.

It is the research administrator’s responsibility to ensure that any application is forwarded to SSHRC in good order by the application deadline. In forwarding an application to SSHRC, the research administrator confirms that the organization will take responsibility for the administration of SSHRC funds, if the application receives funding.

The research administrator is defined as an authorized official designated by the organization, who:

  • has the authority to bind the organization to the general conditions governing grants and awards, as outlined in the Agreement on the Administration of Agency Grants and Awards by Research Institutions (the Agreement);
  • has financial signing authority;
  • holds an official, paid position with the organization; and
  • is not listed as a member of the research team (applicant, co-applicant, collaborator) on the application for funding.

Review Process

SSHRC will declare an institution eligible only once a copy of the Agreement signed by SSHRC’s president and the president / principal / executive director of the organization is received by SSHRC. A postsecondary institution is invited to become a signatory to the Agreement once SSHRC is satisfied that the institution meets all the eligibility requirements.

Under no circumstances will an institution be recognized as conditionally eligible if it has not fully met all the requirements.

SSHRC will not release funding to an institution before receiving the signed Agreement. Payments may commence upon receipt of the signed Agreement from the organization.

Institutional eligibility determinations cannot be appealed. However, an organization can submit new information demonstrating compliance with SSHRC’s requirements at any time.


Status Retraction

Full eligibility status can be revoked if:

  • an organization is found to have breached the Agreement and/or its policies; and/or
  • financial monitoring visits find that the organization is not compliant with the Agreement.

If an organization becomes ineligible, then no more payments can be made to that organization, and active grants or awards will be put on hold.

An organization can restore its institutional eligibility once sufficient assurance is provided that the issues have been resolved.