Institutional Eligibility - Guidelines and Requirements

An institution need only apply for institutional eligibility if a researcher from their institution is applying for a funding opportunity as an applicant. Institutions that may become eligible to administer SSHRC grants and awards include Canadian universities, colleges and some not-for-profit organizations.

How to apply for institutional eligibility as a:

In order to obtain institutional eligibility, organizations must meet the requirements to administer grants and awards, as outlined in the Institutional Eligibility Requirements for the Administration of Grants and Awards. Institutional eligibility is distinct from funding opportunity eligibility. It is important to note that while an applicant may satisfy the eligibility requirements for a given funding opportunity, their institution may not necessarily meet institutional eligibility requirements (or vice versa).

Is your institution eligible?

Please consult our complete list of eligible institutions to see if your institution already holds institutional eligibility.


When is institutional eligibility required?

All organizations receiving funding from SSHRC must first be deemed eligible to administer grants and awards. An organization becomes eligible to administer grants and awards once a copy of the Agreement on the Administration of Agency Grants and Awards by Research Institutions (the Agreement), or, in some cases, Terms and Conditions signed by SSHRC’s president and the president / principal / executive director of the organization, is received by SSHRC.

An institution that wishes to administer SSHRC grants and awards must submit a written request for institutional eligibility to SSHRC, signed by the institution’s president / principal / executive director or delegate. The institution must demonstrate that it meets all the eligibility requirements set out by SSHRC.


Which organizations are not eligible for institutional eligibility?

Federal, provincial, territorial and municipal government departments, for-profit organizations and foreign institutions are not eligible to administer SSHRC grants and awards. Organizations that are unable to satisfy all the criteria for institutional eligibility can continue to participate on SSHRC-funded projects by making arrangements with an eligible institution.

An institution that is federated with, affiliated to, or a constituent portion of another institution will not normally be accorded its own independent eligibility to administer grants and awards.

Please note that, SSHRC-eligible organizations are not automatically eligible for funding from the Indirect Costs Program.


SSHRC Funding Opportunities

Only Canadian citizens or permanent residents can submit an application for funding for SSHRC funding opportunities (with the exception of international applicants for Vanier Canada Graduate Scholarships Program or Banting Postdoctoral Fellowships Program).

For most funding opportunities, applicants must be affiliated with a Canadian postsecondary institution. Researchers not affiliated with a Canadian postsecondary institution are eligible to apply as co-applicants to selected SSHRC funding opportunities and as research collaborators on any SSHRC-supported project. Eligibility criteria specific to each funding opportunity are detailed in the individual funding opportunity descriptions.


SSHRC Awards Three Different Institutional Eligibility Statuses:

  1. Full institutional eligibility provides the authority to administer funds awarded from all SSHRC funding opportunities. Please note SSHRC only considers postsecondary organizations (universities and colleges) for full institutional eligibility.
  2. Provisional institutional eligibility provides the authority to administer funds awarded for a specific Partnership Grants Letter of Intent grant, Partnership Grant or Partnership Development Grant. Please note SSHRC only considers not-for-profit organizations for provisional institutional eligibility. While organizations are reassessed each time an applicant for whom they would administer funds applies for a funding opportunity, the institutional eligibility review is expedited.
  3. Restricted institutional eligibility provides the authority to administer funds awarded for a specific Connection Grant or Aid to Scholarly Journals grant. Please note SSHRC only considers not-for-profit organizations or Canadian scholarly journals for restricted institutional eligibility. While organizations are reassessed each time an applicant for whom they would administer funds applies for a funding opportunity, the institutional eligibility review is expedited.

More Information

Please address questions regarding SSHRC institutional eligibility to:

SSHRC
350 Albert Street
P.O. Box 1610
Ottawa, ON  K1A 1H5
Email: institutional.eligibility@sshrc-crsh.gc.ca

Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans

Tri-Agency Framework: Responsible Conduct of Research


Other Contacts:

Secretariat on Responsible Conduct of Research
Tel.: 613-996-0072   
Email: secretariat@rcr.ethics.gc.ca

Rita Carrière
Manager, awards administration
Tel.: 613-992-5596    
E-mail: rita.carriere@sshrc-crsh.gc.ca